Executive Assistant - Decision Sciences

About the Role

The Executive Assistant - Decision Sciences will be a dynamic and self-motivated individual able to provide executive administrative support to the Head of US Decision Sciences. The right candidate must be flexible, organized, proactive, collaborative, curious, and calm under pressure. Excellent communication, interpersonal, and collaboration skills are essential for this role due to interactions across all levels of the organization. Demonstrated experience problem-solving with diplomacy and tact is required. This position also requires a professional demeanor, sense of urgency, the ability to prioritize, and a high level of discretion with the ability to appropriately handle sensitive and confidential information. The candidate must enjoy a dynamic atmosphere, show good judgment, initiative, and be willing to take on additional tasks and responsibilities as needed to achieve goals and deliverables.

Responsibilities

• Complex calendar and meeting management: coordinate regular leadership team meetings, help set agendas and create PowerPoint slides, attend, and capture and follow through on action items; schedule numerous recurring meetings with stakeholders from across the organization; calendar regular meetings with direct reports and skip level team members
• Preparation of materials for presentations, as required, including to Biogen North America (BNA) Leadership Team, BIO Leadership, US Commercial Leadership, and key external contacts
• As bandwidth allows, ad hoc project management support for strategy & operations team
• Business travel arrangements including air, hotel, and car rental, along with arranging for the use of visitor offices and coordinating office support needs in satellite locations
• Work collaboratively with the other Exec Admins across BNA and Biogen on tasks and projects, including organizing meetings, lunches, social activities, and associated logistics, ensuring visitors are escorted as needed, and more
• Accurate and timely preparation and submission of expense reports
• PO, SOW, and invoice processing support across the Decision Sciences
• Maintain team distribution lists
• Coordinate new team member announcements, welcome meetings, and onboarding agendas
• Play an active role in supporting team culture and associated activities
• Maintain working knowledge of relevant Biogen policies and procedures and provide information in this regard as required

Requirements

• Associate’s degree with 5+ years’ experience in a corporate environment, with experience supporting an executive; preferably supporting executive positions in a commercial environment OR
• Bachelor's degree with 3+ years’ experience in a corporate environment, with experience supporting an executive; preferably supporting executive positions in a commercial environment
• Excellent interpersonal, verbal, and writing skills
• Resilient, self-directed, highly motivated, and passionate individual, with a track record of consistent delivery on commitments
• Works with a sense of urgency, efficiency, and attention to detail
• Demonstrated ability to work efficiently and with minimum supervision in a fast-paced environment
• High-level proficiency with Microsoft Office 365: Outlook, Word, PowerPoint, Excel, Teams, OneDrive, SharePoint, and Copilot
• Ability to exercise sound judgment and determine priorities; proactively anticipate and identify issues and propose solutions or take steps to resolve
• Demonstrated ability to use discretion and manage sensitive and confidential information
• Demonstrated ability to deal with a rapidly changing environment

Preferred Skills

• Experience in the biopharma industry or Technology is a plus

Pay

The base compensation range for this role is $88,000.00 - $114,000.00. Base salary offered is determined through an analytical approach utilizing a combination of factors including, but not limited to, relevant skills & experience, job location, and internal equity. Regular employees are eligible to receive both short-term and long-term incentives, including cash bonus and equity incentive opportunities, designed to reward recent achievements and recognize future potential based on individual, business unit, and company performance.

Benefits

• Medical, Dental, Vision, & Life insurances
• Fitness & Wellness programs including a fitness reimbursement
• Short- and Long-Term Disability insurance
• A minimum of 15 days of paid vacation and an additional end-of-year shutdown time off (Dec 26-Dec 31)
• Up to 12 company paid holidays + 3 paid days off for Personal Significance
• 80 hours of sick time per calendar year
• Paid Maternity and Parental Leave benefit
• 401(k) program participation with company matched contributions
• Employee stock purchase plan
• Tuition reimbursement of up to $10,000 per calendar year
• Employee Resource Groups participation