Executive Assistant, DC

About the role

Provide high-level administrative support to the EVP, Physical Production and assist with the day-to-day operations of the office.

Responsibilities

• Provide general administrative and office support for the EVP, Physical Production, ensuring smooth day-to-day operations and effective communication flow.
• Manage an extremely active calendar with frequent shifting priorities; schedule meetings, production reviews, screenings and conference calls, coordinating across multiple time zones and with senior internal and external stakeholders.
• Coordinate meeting logistics, including conference room scheduling, virtual meeting setup, agendas, catering, and distribution of materials.
• Maintain systems and departmental records for tracking department materials, project information, meeting notes, and other high-priority requests to ensure timely response and accurate record keeping.
• Handle confidential information and materials with discretion while interacting and communicating with internal and external colleagues, including agents and filmmakers.
• Coordinate complex domestic and international travel arrangements, hotel accommodations, and itineraries.
• Perform other related duties and projects as assigned.

Qualifications & experience

• Bachelor's degree preferred. 2+ years of Executive Assistant, or related support experience for senior-level executives preferred.
• Movie Magic Budgeting and Movie Magic Scheduling experience is required.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; strong spreadsheet skills required.
• Knowledge of agents, producers, and the film industry required.
• Strong organizational skills with exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Demonstrated ability to exercise discretion and maintain confidentiality.
• Strong problem-solving skills and ability to work independently.
• Ability to establish effective working relationships across all levels of the organization.
• Flexibility to work overtime and travel occasionally when necessary.

Pay

Pay Range: $50,756.00 - $94,261.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards.

Benefits

Warner Bros. Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation.