Executive Assistant - Dallas, TX

Responsibilities

• Heavy calendar management: set appointments, prioritize & juggle appointments in the moment.
• Able to proactively anticipate sequencing of meetings.
• Manage a global calendar with multiple time zones, sometimes for a single meeting.
• Handle a complex travel and accommodation schedule using the internal Equinix travel program wherever possible (with need to juggle multiple requests in the moment and resolve scheduling issues).
• Organize complex domestic and international travel, thinking out of the box for creative ways to keep costs down.
• Exercise sound judgment and discretion in handling confidential and sensitive information.
• Prepare expense reports, and review direct reports expenses, ensuring all expenses are accurate and within policy guidelines.
• Process POs and actively handle to completion.
• Plan and organize Operations leadership meetings and event planning.
• Prepare for and support meetings, both telephone and in-person – often at the direction of Global Operations Chief of Staff.
• Must know how to run all types of remote meetings using various platforms – Zoom, Teams, most prevalent.
• Special projects as requested (ad hoc tasks).
• Aid in managing customer and employee relationships and meetings.

Qualifications

• 3+ years of administrative experience (or equivalent) required, with c suite executive level management support experience preferred.
• Expert proficiency in MS Office - PowerPoint, Excel & Word is required.
• Extraordinary attention to detail and a dedication to meeting expectations for quality and accuracy.
• Excellent written and verbal communication skills.
• Dedication to the highest degree of discretion and respect for confidentiality.
• Highly organized and excellent at planning.
• Previous work experience in a fast growth, international, technology company preferred.
• Previous Work Experience At a Global Company Preferred.
• Knowledge of international travel booking protocols, visas and how to obtain most current information on country travel requirements.