Executive Assistant

About the role

Matter Health delivers primary and preventive healthcare directly to older adults living in public housing communities. Our mission is to improve healthcare access by meeting patients where they are and building trusted relationships within the communities we serve. We are growing rapidly across Tennessee and are building a team of mission-driven professionals who thrive in fast-paced, people-centered environments.

Key Responsibilities

• Manage complex executive calendars, scheduling priorities, meetings, appointments, and travel arrangements
• Coordinate domestic travel, including flights, hotels, transportation, and detailed itineraries
• Prepare meeting agendas, executive materials, presentations, and supporting documentation
• Track action items, deadlines, and follow-up activities to ensure timely completion
• Handle confidential correspondence and sensitive information with professionalism and discretion
• Serve as a key point of contact for internal and external stakeholders
• Support executive meetings, events, off-sites, and special projects
• Anticipate executive needs and proactively resolve issues before they arise

Office Operations Support

• Coordinate office logistics, supplies, vendor relationships, and meeting space needs
• Manage incoming and outgoing mail distribution
• Assist with company events, executive meetings, and special projects
• Possess strong relationship-building skills and ability to communicate effectively with various departments

Qualifications

• Required:
• Bachelor’s degree or equivalent experience
• Minimum of 7 years of Executive Assistant experience supporting senior executives or C-Suite leaders
• Demonstrated experience managing complex calendars and travel arrangements
• Exceptional organizational skills and attention to detail
• Strong verbal and written communication skills
• High level of professionalism, discretion, and confidentiality
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word)
• Proven ability to work independently and exercise sound judgment
• Preferred:
• Supporting multiple executives simultaneously
• Trusted partner or right-hand support to executive leadership
• Experience coordinating executive meetings, events, and special projects
• Office management or workplace operations experience
• Experience working in high-growth or fast-paced organizations

What Success Looks Like

• Executive presence and professionalism
• Exceptional judgment and decision-making abilities
• Strong relationship-building skills
• Proactive problem-solving and flexibility
• Ownership mentality
• Commitment to confidentiality and discretion
• Ability to anticipate needs and execute with minimal direction

Why Matter Health

• Total Healthcare. Where you live.
• We believe that where someone lives should never determine the care they receive.
• Benefits for full-time team members begin the first of the month following your start date.
• Health & Wellness: Medical, dental, and vision coverage; employer-funded HSA and FSA options; employer-paid life and disability insurance; voluntary illness, accident, and hospitalization coverage; access to Matter Health’s in-person and virtual care services.
• Financial Security: Competitive compensation; 401(k) with company match beginning at day 60; access to financial wellness resources and support.
• Time Away: Up to 4 weeks of PTO; 10 paid company holidays; 2 volunteer days annually to support causes meaningful to you.

Equal Opportunity Employer

Matter Health is an equal opportunity employer committed to building a diverse and inclusive workplace. We welcome applicants from all backgrounds and experiences and are committed to fostering an environment where every team member feels valued, respected, and supported.