Executive Assistant, Creative Director

About the Role

Provide high-level administrative and operational support to the Creative Director, ensuring seamless day-to-day execution, effective calendar and meeting management, expense oversight, and coordination of special projects. This role requires a proactive, highly organized individual who can anticipate needs, manage competing priorities, and operate with discretion in a fast-paced creative environment.

Responsibilities

• Manage the Creative Director’s calendar, prioritizing key meetings, optimizing schedules, and coordinating across internal teams and external partners.
• Build and maintain strong relationships with internal administrative staff, cross-functional teams, vendors, and external stakeholders to facilitate scheduling and execution of meetings.
• Coordinate all logistics for in-person and virtual meetings, including agenda development, room bookings, materials preparation, and catering arrangements.
• Provide basic technical support as needed, including submission of IT requests and troubleshooting of remote or meeting-related issues.
• Administer Microsoft Teams channels, including creation, updates, and ongoing maintenance to support team collaboration.
• Oversee travel and expense administration, including monitoring budgets, exercising discretion in line with company policy, and ensuring responsible spend management.
• Prepare, submit, and reconcile travel and expense reports and corporate card statements in compliance with company policies.
• Manage the department’s purchasing and procurement process (Buying Hub), including supplier onboarding, purchase order creation, and invoice tracking.
• Serve as a liaison across departments on behalf of the Creative Director and team, resolving inquiries and facilitating issue resolution.
• Support team culture by organizing celebrations, milestone moments, and engagement activities that foster a positive and connected environment.
• Lead and support departmental programming and special projects from planning through execution and evaluation, including developing project plans, timelines, and budgets.
• Build and manage project teams, coordinate resources, and develop detailed schedules and work plans to ensure alignment with priorities and deadlines.
• Monitor project progress, track deliverables, and provide status updates to stakeholders while maintaining quality control throughout the project lifecycle.
• Draft and prepare correspondence, presentations, agendas, reports, and other executive-level materials as needed.

Requirements

• Minimum 10 years of experience required, preference in fashion/administrative field.
• Bachelor's Degree or equivalent combination of education and experience will be considered.
• Strong Outlook Calendar experience.
• Proficient in Microsoft Word, Excel, PowerPoint; Mac knowledge preferred.

Skills

• Experience interacting with executives at all levels and departments.
• Highly organized with the ability to handle multiple priorities at once.
• Strong verbal and written communication skills.
• Collaborative team player with great initiative and ability to prioritize.
• Superior judgment, professionalism, poise, ability to maintain the highest level of confidentiality, and assertiveness.
• Excellent ability to maintain composure and effectiveness in a fast-paced environment.
• Superior follow-through skills, detail, and customer service oriented.

Competencies for All Employees

• Courage: Doesn’t hold back anything that needs to be said; provides current, direct, complete, and “actionable” positive and corrective feedback to others; lets people know where they stand; faces up to people problems on any person or situation (not including direct reports) quickly and directly; is not afraid to take negative action when necessary.
• Creativity: Comes up with a lot of new and unique ideas; easily makes connections among previously unrelated notions; tends to be seen as original and value-added in brainstorming settings.
• Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
• Dealing with Ambiguity: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn’t upset when things are up in the air; doesn’t have to finish things before moving on; can comfortably handle risk and uncertainty.
• Drive for Results: Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others for results.
• Interpersonal Savvy: Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
• Learning on the Fly: Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything.

Competencies for All People Managers

• Strategic Agility: Sees ahead clearly; can anticipate future consequences and trends accurately; has broad knowledge and perspective; is future oriented; can articulately paint credible pictures and visions of possibilities and likelihoods; can create competitive and breakthrough strategies and plans.
• Developing Direct Reports and Others: Provides challenging and stretching tasks and assignments; holds frequent development discussions; is aware of each person's career goals; constructs compelling development plans and executes them; pushes people to accept developmental moves; will take on those who need help and further development; cooperates with the developmental system in the organization; is a people builder.
• Building Effective Teams: Blends people into teams when needed; creates strong morale and spirit in their team; shares wins and successes; fosters open dialogue; lets people finish and be responsible for their work; defines success in terms of the whole team; creates a feeling of belonging in the team.

Pay

Base Pay Range $85,000.00-$120,000.00

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k)
• Paid Paternity and Maternity leave
• Commuter Benefits
• Disability insurance
• Tuition assistance