Executive Assistant - COO & VP Manufacturing

Start: immediately in Pleasant Prairie, WI / United States. Permanent position, full-time.

About the role

Supporting both our COO/Chief Operations Officer & VP of Manufacturing, located on-site at our manufacturing plant in Pleasant Prairie, Wisconsin, the Executive Assistant will provide high-level administrative and organizational support to both our COO and our VP of Manufacturing. The role plays an integral part in ensuring an effective and smooth-running manufacturing organization, partnering closely with Executive Assistant peers and engaging with our factory leadership team.

Responsibilities

• Provide full administrative support by assisting in managing and tracking deliverables and ensuring deliverables are completed within deadlines
• Manage schedules and calendars, including all meetings and appointments with full access to calendars; take a proactive approach, looking ahead to ensure the schedule is planned effectively for the Executive
• Ensure Executive is prepared for and has the right materials for meetings on a daily schedule
• Plan and book international and domestic travel including air, lodging, and ground transportation
• Assist in the organization of company events and off-site corporate meetings including arrangement of event location, food and beverage, audio and visual equipment requirements, and so on
• Manage and maintain travel and expense reports and corporate credit card profile
• Work in a fast-paced and changing environment and ability to work well with all levels of the organization
• Provide Executive Administrative support to our COO & VP of Manufacturing on-site at the HARIBO factory in Pleasant Prairie, Wisconsin

Qualifications

• High School Diploma
• 5+ years of Executive Assistant or Administrative Assistant support for C-Suite and/or manufacturing senior level leaders (Directors and above in a Manufacturing environment)
• Demonstrated advanced proficiency in MS Office including Word, PowerPoint, Excel, and Outlook

Preferred Qualifications

• Associate’s Degree or Bachelor’s Degree
• Prior experience supporting Executives (Directors or above) in a global organization
• Prior experience with Concur or similar travel/expense management systems
• Prior experience booking international travel arrangements
• Fluency in German and/or prior experience working for a German owned/European owned organization (helpful but not required)

Skills

• Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced manufacturing environment
• Ability to work independently
• Demonstrative initiative and proactive mindset
• Strong communication skills, both verbal and written
• Strong relationship building skills with both internal and external stakeholders at all levels within a manufacturing and corporate environment
• Ability to handle highly sensitive information with confidentiality