Executive Assistant - Chief Operating Officer

UPPER ARLINGTON CITY SCHOOLS Job Description Position: Executive Assistant - Chief Operating Officer Time Schedule: 12 months Reports to: Chief Operating Officer Employment Status: Regular/Full-time FLSA Status: Exempt Probationary Period: 120 Days Description: Assist the Superintendent's Office, Teaching and Learning, and Operations teams with coordination of efforts including but not limited to budget, organizing meetings, ordering, inventory, scheduling and tracking of key projects and processes, communication and management of committees, and day-to-day communication with staff, parents, and community. NOTE: The below lists are not ranked in order of importance Qualifications Bachelor's or associate's degree preferred or high school diploma or general education degree (GED)Two to three years of related administrative assistant experienceSuch alternatives to the above qualifications as the Supervisor and/or Board of Education may find appropriate Required Knowledge, Skills, And Abilities Time management and ability to meet deadlinesExcellent verbal and written communication skillsStrong organizational skills and ability to prioritize tasks Problem-solving and decision-making skillsAbility to act as gatekeeper and escalate relevant information to executives as neededSkilled in the use of modern office practices, procedures, equipment, and programsAbility to work effectively with minimal supervisionStrong interpersonal skillsAbility to work effectively with othersAbility to treat confidential information with appropriate discretionExceptional attention to detailFamiliarity with Google Drive SuiteKnowledge of word processing and email computer applicationsAbility to communicate ideas and directives clearly and effectively both orally and in writing Essential Functions Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive's behalfMaintaining comprehensive and accurate corporate records, documents, and reportsPerforming accounting and bookkeeping duties connected with the Chief Operating Officer and departments' budgetsAbility to manage projects from beginning to end, with minimal supervisionAssisting with management of all Bureau of Workers' Compensation responsibilitiesAssisting with the management of the district facility rental programOrganizing meetings, including scheduling, sending reminders, and organizing catering when necessaryAnswering incoming phone calls in a polite and professional manner and accurately taking messagesWelcoming visitors and identifying the purpose of their visit before directing them to the appropriate departmentManaging the executive's and department calendars, including making appointments and prioritizing the most sensitive mattersUsing various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects Other Duties And Responsibilities Attend applicable in-service meetings or trainingsPerform other duties as assigned by the Chief Operating Officer or designee Equipment Operated Copy machineCalculatorComputer/Tablet/iPadPrinterFax machinePoster machineLaminatorTelephone Additional Working Conditions Occasional exposure to blood, bodily fluids, and tissueOccasional interaction among, and intervention with, unruly childrenOccasionally lift, carry, push, and pull various items up to a maximum of 25 pounds, e.g., paper boxes, deliveries of supplies and equipmentFrequently remain in a stationary position for extended periodsFrequently move and position self as necessary to access and operate equipment, provide instruction or support, supervise students, and/or maintain appropriate disciplineFrequently move around workspace and travel throughout school building and/or school districtEmployees shall remain free of any alcohol or non-prescribed controlled substance used in the workplace throughout his/her employment with the District. This job description is subject to change and does not state or imply that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent's supervisor and/or appointing authority. The Upper Arlington City School District Board of Education does not discriminate on the basis of race, color, national origin, sex, including sexual orientation and transgender identity, disability, age, religion, military status, ancestry, genetic information, or any other legally protected category, in its programs and activities, including employment opportunities.