Executive Assistant, Chief Operating Officer

About the role

The ideal candidate is someone who is:

• Experienced in supporting senior executives in a fast-paced environment
• Exceptionally organized and diligent
• Proactive in anticipating needs and solving problems
• Skilled in managing intricate schedules across global time zones
• An excellent communicator with strong written and verbal skills
• Able to exercise good judgment and discretion

Responsibilities

Coordinate the COO’s calendar by forecasting commitments and identifying potential scheduling conflicts
Plan and prepare for key meetings by crafting agendas and coordinating logistics
Send and manage meeting invitations, confirm participants, and adjust schedules as priorities shift
Arrange catering and on-site logistics to provide a seamless meeting experience
Work closely with the EA to the CEO and the Executive Leadership Team to provide unified support
Serve as a backup for the EA to the CEO and perform other administrative tasks as needed

Requirements

Demonstrated experience supporting a senior executive (c-suite or equivalent) with strong ownership of calendar and meeting operations
Proven capability to manage complex schedules and harmonize priorities with other executive assistants and leadership collaborators
Outstanding coordination abilities, including the capacity to prioritize tasks simultaneously and stay calm under time constraints
Strong written communication skills for preparing clear agendas, invitations, and logistical notes
Proficiency with Microsoft Office, Microsoft Teams, Concur, Salesforce, and a willingness to embrace new technologies including AI.

Qualifications

High degree of integrity, discretion, and good judgment in handling sensitive information
Ability to anticipate needs, identify risks early, and solve problems quickly and independently

Skills

Preferred: B.A or B.S degree or equivalent experience
Experience: 15-20+ Years administrative experience in Investment Management or Financial Services preferred

Pay

Base Salary Range $115,000.00 - $150,000.00
This USD base salary range represents only one component of total compensation for this role and is provided in accordance with local requirements.

Schedule

This position is a hybrid work arrangement. You will receive 18 remote workdays per quarter to use at your discretion, subject to manager approval.