Executive Assistant to Chief Operating Officer

About the role

Reporting directly to the COO, the Executive Assistant provides high level administrative, operational and project support and serves as primary point of contact for the President and other C-suite members as assigned. The Executive Assistant organizes and coordinates executive outreach and external relations efforts along with overseeing special projects.

Responsibilities

• Manage an extremely active calendar of appointments
• Complete expense reports
• Compose and prepare confidential correspondence
• Arrange complex and detailed travel plans, itineraries, and agendas
• Compile documents for travel-related meetings
• Communicate directly, and on behalf of the Executive with Board members, customers, employees, and others, on matters related to the Executive initiatives
• Research, prioritize, and follow up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature
• Determine appropriate course of action, referral, or response
• Provide a bridge for smooth communication between the Executive's office and internal departments; demonstrate leadership to maintain credibility, trust and support with senior management staff
• Works closely and effectively with the Executive to keep him well informed of upcoming commitments and responsibilities, following up appropriately
• Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Executive updated
• Responsible for limited financial decisions around the approval and system authorization of Overdrafts, wire transfers and immediate credit on deposits within a defined limit
• Builds relationships crucial to the success of the organization, and manages a variety of special projects for the Executive, some of which may have widespread organizational impact
• Successfully completes deliverables including drafting acknowledgement letters, personal correspondence, and other tasks as required by the role

Requirements

Possess strong written, verbal communication, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This role is required to work on physical bank premises.

Qualifications

• High School diploma, GED, or some college
• 5-7 years minimum supporting C-Level Executives, preferable in the banking industry

Skills

• Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint)
• Adobe Acrobat
• Basic keyboarding and calculator skills
• Must be able to perform math and carry out complex written instructions

Benefits

ANBTX strongly encourages candidates that are fluent in English and Spanish to apply. Jobs that specifically require candidates to be bilingual will be posted as a requirement.