Executive Assistant- CEO/CTO/COO

About Pearl Pearl is shaping the future of dentistry with a suite of AI solutions engineered to establish higher standards of quality and care for patients worldwide. Since 2019, our team has developed FDA-cleared computer vision capabilities for the interpretation of 2D and 3D dental imagery, industry-leading technology that clinicians, practice owners, labs, and insurers use to elevate the efficiency, accuracy, and consistency of dental care globally. The Role We are seeking a proactive, detail-obsessed, and highly organized Executive Assistant to support Pearl's CEO, CTO, and COO. This role is the operational backbone of our executive team: you will own complex calendars, coordinate travel and events, prepare materials for board and leadership meetings, and keep three fast-moving executives focused on what matters most. You will also manage the day-to-day operations of our small West Hollywood office, keeping it running smoothly and welcoming for the team and visitors. The ideal candidate anticipates needs before they surface, handles sensitive information with absolute discretion, and thrives on bringing order to a dynamic, high-growth environment. This role requires exceptional judgment, ownership, and the ability to operate independently once expectations are clear. Key Responsibilities Manage complex, ever-changing calendars across three executives, prioritizing meetings based on business impact and resolving conflicts proactivelyCoordinate domestic and international travel end to end, including flights, lodging, ground transportation, and detailed itinerariesPrepare agendas, briefing documents, and follow-up notes for leadership meetings, customer visits, and industry eventsServe as a gatekeeper and point of contact between executives and internal teams, customers, investors, and partnersPlan and execute executive offsites, team events, and conference logisticsManage expense reports, invoices, and approvals for the executive team in a timely, accurate mannerDraft, review, and polish executive communications, presentations, and correspondenceTrack action items and commitments across the executive team and follow up to ensure completionHandle confidential company, personnel, and financial information with complete discretionManage day-to-day operations of our small West Hollywood office, including supplies, snacks, mail, vendors, and facilities requestsServe as the point of contact for building management and coordinate office access for employees and guestsGreet and host visitors, and coordinate onsite meetings, lunches, and in-office eventsIdentify and fix process gaps in how the executive office runs; own the fixes rather than waiting for directionSupport special projects and cross-functional initiatives as assigned by the CEO, CTO, or COO What You'll Need to Succeed 10+ years of experience as an Executive Assistant, with at least 5 years supporting C-level executives, ideally in a high-growth technology or SaaS environmentExperience with office management or workplace operations a plusProven ability to support multiple executives simultaneously and prioritize competing demandsExceptional written and verbal communication skills, with the polish to represent executives externallyAdvanced proficiency with Google Workspace, Slack, Zoom, and expense/travel tools; comfort learning new software quickly, including AI toolsImpeccable attention to detail and follow-throughHigh degree of discretion and sound judgment with confidential informationAbility to work independently, anticipate needs, and flag issues before they become problemsCalm, resourceful, and solutions-oriented under pressure in a fast-paced environmentBased in the Los Angeles area, with the ability to work from our West Hollywood office 2-3 days per week What we offer Competitive compensation and benefitsProfessional development and training opportunitiesFlexible, uncapped PTOStock optionsHybrid work model (2-3 days per week in our West Hollywood office)