Executive Assistant To CEO And COO

About the Organization

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina. UNC Health Nash, an affiliated member of the UNC Health system, invites passionate healthcare professionals to join our esteemed team. Governed locally, we proudly serve a diverse patient base, spanning Nash, Edgecombe, Halifax, Wilson Counties, and beyond. With a steadfast commitment to elevating community health through exceptional care, we prioritize excellence, compassion, and innovation, ensuring every individual receives the highest standard of support. Joining our team means becoming an integral part of our dedication to wellness, where we constantly strive to redefine excellence in healthcare through state-of-the-art facilities and pioneering programs.

About the Role

The Executive Assistant provides high-level administrative and strategic support to the President/Chief Executive Officer, Chief Operating Officer, and Board of Commissioners. This role serves as a key partner to executive leadership and is a highly visible representative of the organization. The role manages priorities, facilitates communication, and ensures efficient executive operations. This is not a remote position.

Responsibilities

• Manage complex calendars, meetings, communications, and priorities for the CEO, COO, and Board of Commissioners.
• Anticipate needs and prepare leaders for meetings and decisions.
• Serve as primary point of contact for internal and external stakeholders.
• Draft and review correspondence, reports, and presentations.
• Coordinate board meetings and all related logistics, materials, and communications.
• Maintain accurate meeting minutes for Board meetings and committees.
• Manage sensitive and confidential information.
• Support special projects and organizational initiatives.
• Serve as Notary Public for organizational needs.
• Maintain a polished and professional presence.
• All other duties as assigned.

Requirements

• Bachelor’s degree in communications, business, or related field.
• Administrative Professional certification is highly desirable.
• Minimum 5+ years supporting senior executives in a complex organization.
• Proven experience recording, transcribing, and managing meeting minutes.
• Proficient in Microsoft Office, Outlook, and Excel.
• Active Notary Public commission in the state of North Carolina (or must be obtained within the first six months of employment).

Skills

• Exceptional organizational and prioritization skills to successfully manage multiple tasks seamlessly.
• Excellent interpersonal communication (written and verbal).
• Strong customer service and relationship-building skills tailored to a wide variety of stakeholders (front-line staff, physicians, board members, community members, patients, system executives, vendors, etc.).
• High level of discretion and judgment.
• Tact and diplomacy in representing the hospital’s management to the public, staff, patients, and community.
• High degree of initiative and ability to work independently with minimal supervision.
• Superb attention to detail.
• Collaborative and teamwork-oriented.

Job Details

This is a full-time, onsite position located at Nash UNC Health Care. Standard hours per week: 40. Work schedule: Day. Exempt from overtime: Yes.