Executive Personal Assistant to CEO and COO

About the Role

Talon Air is seeking a highly organized, proactive, and service-oriented Executive & Personal Assistant to provide comprehensive support to our CEO and COO. This is a unique opportunity to become a trusted partner to two executives in the private aviation industry, balancing high-level business responsibilities with personal executive support. The ideal candidate is resourceful, adaptable, exceptionally detail-oriented, and thrives in a fast-paced environment where priorities shift frequently. Success in this role requires sound judgment, discretion, strong communication skills, and a willingness to do whatever it takes to keep the executives organized and operating efficiently. This is an on-site position with availability outside of standard business hours to support executive priorities.

Responsibilities

Executive Support

• Manage complex, ever-changing calendars for the CEO and COO, coordinating meetings across multiple time zones.
• Coordinate extensive domestic and international travel, including private aviation, commercial flights, hotels, ground transportation, itineraries, dining reservations, and last-minute changes.
• Draft, proofread, and manage executive correspondence, presentations, reports, and confidential documents.
• Prepare meeting materials, track action items, and assist with special projects.
• Prioritize competing requests while anticipating executive needs before they arise.
• Serve as a trusted liaison between executives, employees, clients, vendors, and business partners.
• Build relationships with vendors and service providers to ensure exceptional service.

Personal Executive Support

• Manage personal calendars, appointments, and scheduling.
• Coordinate household operations, including vendors, maintenance, landscaping, pool services, pest control, and invoice management.
• Coordinate automotive needs, including dealership appointments, maintenance, detailing, and transportation.
• Manage personal and corporate gifting for clients, employees, family members, and special occasions.
• Handle a variety of confidential personal matters with professionalism and discretion.

Requirements

• 3+ years supporting C-level executives in an Executive Assistant or Personal Assistant capacity.
• Exceptional organizational and project management skills.
• Outstanding written and verbal communication abilities.
• Ability to manage multiple priorities with minimal direction.
• Strong critical thinking and problem-solving skills.
• Impeccable attention to detail.
• Ability to maintain absolute confidentiality.
• Advanced proficiency in Microsoft Office and Google Workspace.
• Comfortable working in a fast-paced, high-expectation environment.
• Flexible to provide occasional support outside of standard business hours when needed.
• Experience supporting founders, CEOs, or senior executives.
• Comfortable using a smartphone and mobile applications to research information, respond to time-sensitive requests, coordinate logistics, and manage executive priorities while away from a desk.

Benefits

This is an opportunity to become a trusted partner to two executives in a dynamic private aviation company where no two days are the same. You'll have meaningful responsibility, direct exposure to executive leadership, and the chance to make a measurable impact by keeping critical business and personal operations running seamlessly.