Executive Assistant & Boston Office Manager

About the role

About Liquid AI Spun out of MIT CSAIL, we’re building AI systems that run where others stall: on CPUs, with low latency, minimal memory, and maximum reliability. We partner with global enterprises across consumer electronics, automotive, life sciences, and financial services. We’re scaling rapidly and want exceptional people to help us get there.

The Opportunity Our Co‑Founder & Chief Science Officer, Alexander Amini, leads Liquid’s research agenda while working across the company and engaging with partners, academia, and the wider AI community. This role is his dedicated Executive Assistant — owning his calendar, travel, and preparation so his time goes to the highest‑leverage work. You’ll be the operational layer around one of the busiest diaries in the company. Alongside that, you’ll run our Boston office end to end. This is a deliberately broad role: one hour you might be restructuring a week of research and partner meetings, the next you’re managing a vendor, welcoming a visitor, or setting up for an evening event. You’ll own the space, the vendors, the budget, and the day‑to‑day experience of everyone who walks through the door — employees, new hires, partners, and visitors.

Responsibilities

• Own and manage a complex, fast‑moving calendar: filtering requests, aligning with strategic priorities, and protecting time for research and high‑leverage external work
• Prepare briefing materials, agendas, and context ahead of meetings, and track follow‑ups and commitments afterward so nothing falls through the cracks
• Coordinate domestic and international travel, including conferences, speaking engagements, and partner visits
• Act as a trusted point of contact for internal and external stakeholders seeking time with the CSO
• Provide backup coverage for other executive assistants when needed
• Own day‑to‑day operations of the Boston office: supplies, kitchen and catering, mail and deliveries, seating, and workspace upkeep
• Manage facilities vendors and building management relationships, including