Executive Assistant & Office Manager

About the Role

We're hiring an Executive Assistant & Office Manager to be the operational backbone of Mecka's New York office and a force multiplier for leadership. This is not a traditional EA role. We're looking for someone who is sharp, analytical, and commercially minded — someone who can run the office, support executive workflows, and plug into business development and operations work when needed. You'll be a key part of how Mecka functions day-to-day and a trusted extension of the leadership team. If you thrive in fast-moving environments, hate wasted motion, and want to be close to the action at a company building something that matters — this is the role.

Responsibilities

• Executive Support — Manage calendars, travel, and logistics for leadership with precision and proactivity; prepare materials, briefings, and research ahead of key meetings and decisions; own follow-through on action items — track what was decided, what's due, and what's slipping; handle sensitive information and communications with discretion and judgment
• Office Operations — Own the day-to-day operations of the NYC office — vendor relationships, supplies, facilities, and anything that keeps things running; set up and maintain systems and processes that make the office efficient and professional; coordinate events, offsites, team meetings, and visitor logistics; be the go-to person for anything operational in New York
• Business Development Support — Support the BD and sales team with research, outreach coordination, and pipeline tracking; help prepare decks, briefs, and materials for partner and customer meetings; assist in managing relationships — tracking touchpoints, following up, keeping things moving; identify opportunities to improve how we manage and grow commercial relationships
• NYC Operations Lead — Serve as the operational point of contact for the New York office; coordinate across teams — sales, deployments, engineering — to ensure NYC runs smoothly; flag issues, surface blockers, and solve problems before they escalate; help onboard new hires and contractors based in New York

Required Experience

• 3+ years in an EA, chief of staff, operations, or generalist role at a fast-moving company
• Demonstrated ability to manage multiple workstreams simultaneously without dropping balls
• Strong written and verbal communication — clear, concise, and professional
• Comfortable with data, metrics, and analytical work — not just logistics
• Experience supporting senior executives or founders directly

Strong Signals

• Prior experience at a startup, tech company, or high-growth environment
• Exposure to business development, sales operations, or commercial workflows
• Has built or improved internal processes, not just maintained them
• Comfortable using tools like Notion, Slack, Google Workspace, and CRM platforms
• Has operated as a de facto office lead or chief of staff in a previous role

You Are

• A natural executor — you see what needs to happen and make it happen
• Analytically minded — you bring data and structure to ambiguous problems
• Highly organized without being rigid — you adapt fast when priorities shift
• Discreet, trustworthy, and professional with sensitive information
• Energized by variety — no two days look the same and that's how you like it
• Low ego, high output — you care about outcomes, not credit

Why This Role

• Be at the center of a fast-growing company doing important work
• High trust, high visibility, and direct access to leadership
• Real scope — this isn't a gatekeeper role, it's a builder role
• Opportunity to grow into broader operations or chief of staff responsibilities over time
• Work out of Mecka's New York office alongside a sharp, driven team

Compensation

$70K - $85K