Executive Assistant-BLD

Essential Duties and Responsibilities

• Schedule and organize complex activities such as meetings, travel, and department activities for all members of the senior management team
• Create and develop visual presentations for the Division President
• Work independently and within a team on special and nonrecurring and ongoing projects
• Act as a project manager for special projects, at the request of the Division President, which may include planning and coordinating multiple presentations, disseminating information, and organizing company-wide events
• Type and design general correspondence, memos, charts, tables, graphs, business plans, etc.
• Attend upper level manager meetings and take notes for documentation/distribution
• Run/distribute reports both electronically and as hard copies
• Afford assistance to the Division President in managing his/her schedule
• Sort and distribute mail. Open mail and determine the level of priority
• Answer the phone and take messages or field/answer all routine and non-routine questions
• Maintain heavy involvement in complaint resolution
• Possess purchasing duties such as selecting vendors, negotiating contracts, and establishing inventory levels
• Approve ITRs
• Oversee building maintenance including scheduling/contracting pest control, scheduling the annual fire safety inspection of fire extinguishers/signs, acting as a liaison to property management, etc.
• Order office supplies and maintain postage
• Conducts all business in a professional and ethical manner to serve customers and increase the goodwill and profit of the company

Qualifications

• Education and/or Experience: Associate degree or equivalent from two-year college or technical school, Four to six years of related experience and/or training
• Ability to handle confidential information
• Ability to organize and prioritize large volumes of information and calls
• Ability to multi-task and attention to detail
• Proficiency with MS Office and email

Preferred Qualifications

• Meeting planning experience preferred
• Notary Public a plus

Benefits

• Medical, Dental and Vision
• 401(K)
• Employee Stock Purchase Plan
• Flex Spending Accounts
• Life & Disability Insurance
• Vacation, Sick, Personal Time and Company Holidays
• Multiple Voluntary and Company provided Benefits

About the Role

The right candidate will provide executive assistance to the Division President. Salary Range: $60,000 - $80,000, based on experience. This position is bonus eligible.

Skills

• Excellent organizational and prioritization skills
• Strong communication and interpersonal skills
• Proficient in MS Office applications

Benefits

• Medical, Dental and Vision
• 401(K)
• Employee Stock Purchase Plan
• Flex Spending Accounts
• Life & Disability Insurance
• Vacation, Sick, Personal Time and Company Holidays
• Multiple Voluntary and Company provided Benefits

Pay

• $60,000 - $80,000, based on experience

Schedule

• Varies based on the needs of the Division President