Executive Assistant, AWS Security

About the role

AWS Security is seeking a dedicated, resourceful, and customer-obsessed Executive Assistant to support our ADC Security Team. This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests.

Responsibilities

• Manage complex calendars and detailed scheduling with diplomacy and discretion.
• Cook up and execute team activities such as directors' meeting agendas, on-sites/off-sites, all-staff meetings, etc.
• Organize, execute, and assist with team activities such as directors' meeting agendas, on-sites/off-sites, all-staff meetings, etc.
• Manage the team's space planning in cross-collaboration with business partners; manage seat assignments and ensure efficient workspace allocation across teams.
• Provide Exec preparation, including detailed coordination of reading materials and background information to ensure executive readiness for daily events.
• Track and help drive completion of key deliverables and follow up on outstanding items.
• Complete expense reports, purchase orders, and manage corporate card purchases; participation in budget planning and tracking as needed.
• Serve as liaison between leadership and team members across multiple geographic regions.
• Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner.
• Timely response and appropriate escalation as security events occur.
• Manage other core administrative activities (space planning, new-hire onboarding, organizational charts, supply ordering)
• Act as a resource to partner with other assistants throughout the AWS Security team and across the rest of the company.

Qualifications

• 5+ years of senior level leadership support, or 3+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications
• Experience with executive level calendar management
• Experience with domestic or international travel coordination, or experience completing complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
• Experience designing processes to maximize efficiency

Benefits

Amazon offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.