Executive Assistant , AWS Global Communications

About the role

The AWS Global Communications team is seeking an Executive Assistant (EA) to provide high-quality administrative support to two Directors in Seattle.

Responsibilities

• Manage and maintain complex calendars for two Directors across multiple time zones; schedule and reschedule meetings, resolve conflicts, and ensure both leaders are prepared for upcoming commitments.
• Monitor and triage incoming requests, flagging urgent items and routing communications appropriately.
• Cook up and coordinate domestic and international travel, including flights, hotels, and ground transportation.
• Process expense reports and reconciliation in compliance with Amazon policies.
• Support recurring team operational mechanisms (e.g., staff meetings, business reviews, team communications) by scheduling, tracking action items, and distributing materials.
• Organize and manage team meetings, off-sites, and morale activities, including logistics planning, room bookings, catering, and attendee coordination.
• Partner with the team program manager and senior EAs on cross-organizational projects by supporting logistics, tracking deliverables, and escalating blockers as appropriate.
• Contribute to team EA resources by documenting processes, maintaining standard operating procedures (SOPs), and sharing best practices with peers.

Qualifications

• 3+ years of senior level leadership support experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications