Executive Assistant, UHG Communications

About the role

The successful candidate will demonstrate exceptional judgment, discretion, and professionalism, with the ability to manage confidential information and navigate complex organizational dynamics. They will bring experience supporting senior leaders in fast-paced environments, with strengths in executive support, communications coordination, event management, project execution, and operational excellence.

Responsibilities

• Support calendar management of several members of the communications leadership team with complex schedules
• Aid in the management of travel and expense reporting for six members of the communications leadership team, including reconciling and submitting reports
• Be a critical team member in implementing the Enterprise Communications employee experience, by facilitating larger cross-business team meetings
• Oversee on-site office logistics in the Eden Prairie headquarters, including managing office supply inventory and helping onboard new employees
• Manage on-site team-building activities in the Eden Prairie headquarters, including planning events, ordering food on key dates and supporting the team, as needed
• Aid in creating and editing PowerPoint presentations, e-mail communications and reports
• Maintain a vast paper and electronic filing system
• Determine priority of matters of attention for the communications leadership team; redirect matters to staff to handle, or handle matters personally, as appropriate
• Handle printing, copying, mailing/overnight packages of materials
• Monitor and support progress of key business and operational activities
• Request follow-ups and take follow-up actions to support project deliverables

Qualifications

• 5+ years of experience providing support in an Executive environment and interactions with individuals at all levels inside and outside of Communications
• Experience with fast-paced, externally facing organizations (Communications, Marketing, Government/Public Affairs)
• Proficient with Microsoft applications (Outlook, Word, Excel, PowerPoint, Teams)

Skills

• Collaborate with EA peers to ensure best possible reputation of Communications organization
• Detail-oriented with a solid self-starter mentality
• Manage sensitive information with utmost confidentiality
• Work independently while being the consummate team player inside and outside the function
• Thrive in a fast-paced environment
• Adept at managing multiple priorities
• Possess solid emotional intelligence
• Demonstrate tactical and strategic thinking
• Willingness to learn about communications, technology, and organizational management

Benefits

• Comprehensive benefits package
• Incentive and recognition programs
• Equity stock purchase
• 401k contribution