Executive Assistant, AWS Global Communications

The AWS Global Communications team is seeking a lead Executive Assistant (EA) to provide dedicated, high-level administrative and strategic support to the Director of Global Communications. This role serves as the gatekeeper between the Director and internal/external stakeholders, ensuring seamless communication.

About the role

• Independently own and optimize a complex executive calendar across multiple time zones; make judgment calls on prioritization, proactively protect focus time, and anticipate scheduling needs based on business cadence and leadership priorities.
• Serve as a trusted proxy; independently triage and respond to requests, manage sensitive communications with discretion, and build strong relationships with internal and external stakeholders at all levels.
• Cook up domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries as appropriate.
• Manage expense reconciliation and tracking in compliance with Amazon policies.
• Own recurring operational mechanisms (e.g., team meetings, business reviews, org-wide communications) end-to-end; identify inefficiencies and implement process improvements, making smart use of AI tools.
• Organize and manage meetings, off-sites, reviews, and large-scale events, including team-building activities, annual planning, and performance reviews.
• Work closely with the team program manager to drive cross-organizational projects, resolving escalations and balancing short-term needs against long-term goals.
• Maintain workspace planning including space and seating assignments; proactively identify gaps, advocate, and drive solutions that benefit the broader team.
• Actively mentor junior EAs through onboarding support, hands-on coaching, creation of training resources and standard operating procedures (SOPs), and identify stretch opportunities to foster growth.

Requirements

• 5+ years of executive assistant experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications
• Experience with executive level calendar management
• Experience with domestic or international travel coordination

Qualifications

• Experience in a fast-paced, high-tech company
• Experience working with large global teams

Skills

• Strong organizational skills
• Excellent judgment
• Attention to detail
• Ability to prioritize competing demands while maintaining a strong bias for action
• Executive presence and precision

Benefits

• Comprehensive benefits including health insurance, 401(k) matching, paid time off, and parental leave
• Learn more about our benefits at https://amazon.jobs/en/benefits

Location: Seattle, WA (United States) Office Requirement: Five (5) days per week in office.