Executive Assistant

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

About the role

Provides the principal office/administrative support to directors. Handles confidential information and uses discretion in dealing with internal and external contacts. Duties include a wide variety of activities that reduce the attention the supervisor must give to administrative and office operation details.

Responsibilities

• Serves as primary assistant to a Director.
• Organizes supervisor’s files (electronic and paper). Ensures materials are readily accessible and that file maintenance is current.
• Maintains confidentiality of information.
• Researches and composes a variety of correspondence, memoranda and reports using office support software packages.
• Compiles materials from multiple sources into a unified presentation.
• Communicates and follows up with department managers regarding project and report data due to supervisor.
• Ensures agenda and documents for discussion are distributed in advance to meeting attendees.
• Prepares and distributes minutes of meetings.
• Screens telephone calls, visitors and appointments. Provides information or refers appropriately.
• Opens, reads and screens mail addressed to supervisor. Responds to routine correspondence as instructed.
• Responds to email as instructed.
• Schedules calendar commitments for supervisor.
• Arranges meetings, conferences and travel logistics for executives and officials.
• Monitors and maintains administrative office budget.

Requirements

• High school diploma or GED required; higher-level degree may satisfy this requirement.
• Two (2) years of progressive experience in a clerical, administrative or office management role.

Pay

$20.74 - $29.52 per hour (Hiring Range). Pay offers are determined by experience and internal equity.

Schedule

• Full Time
• Standard Hours Per Week: 40.00
• Day shift
• Onsite, Chapel Hill, NC