Executive Assistant

About the Role

The Travis County Tax Office is seeking an organized, proactive, and service-oriented Executive Assistant to provide high-level administrative support to the Tax Assessor-Collector and help ensure the efficient operation of a dynamic public office. This role supports county initiatives, coordinates with community partners and government leaders, manages complex priorities, and contributes to exceptional public service. The ideal candidate is a skilled communicator with sound judgment, exceptional organizational abilities, and a commitment to professionalism, discretion, and customer service.

This position provides specialized support for an Elected Official, Appointed Official, or Department Head in the execution of their responsibilities in County government. It involves serving as a liaison between officials, County personnel, attorneys, boards, commissions, state and local government officials, and the general public. The role includes resolving problems, conducting research, analyzing issues, handling special projects, and assisting constituents.

Responsibilities

• Reviews agenda items and prepares or briefs the Official or Department Head on relevant issues.
• Monitors Commissioners Court meetings and assists in related functions.
• Coordinates departmental activities by informing all parties involved in proceedings.
• Prepares resolutions, proclamations, office correspondence, and agenda requests.
• Reviews incoming correspondence and recommends actions requiring decisions.
• Supervises administrative and clerical support staff, including daily work assignments, research projects, performance reviews, and other administrative tasks.
• Prepares or assists in preparing and administering the department budget, handles office transfers, and budget amendments.
• Serves as liaison to the Auditor's Office.
• Processes time sheets, travel vouchers, and purchase orders to ensure compliance with budget and auditing standards.
• Prepares office correspondence and departmental memos.
• Receives office visitors and officials and responds to telephone inquiries.
• Reviews and resolves problems with contracts, invoices, and other official documents prior to the official's signature.
• Coordinates appointments, meetings, and calendars.
• Organizes, prepares, and represents the Official or Department Head at neighborhood, community, budget, precinct, city/state, or other key meetings, and commissioners work sessions.
• Responds to constituents' needs and updates the Official on issues affecting the County.
• Conducts field visits and prepares reports on findings related to projects and activities.
• Serves as liaison to other governmental and non-governmental agencies and organizations, and on boards and commissions.
• Serves as principal advisor to the Appointed Official/Department Head on issues of importance; may also advise an Elected Official.
• Proposes, designs, and organizes legal, technical, or policy development research projects and coordinates with other offices to execute them.
• Organizes and implements departmental programs and activities.
• Performs programmatic and administrative reviews.
• Coordinates special projects as required.
• Performs other job-related duties as assigned.

Requirements

Education and Experience:

• Bachelor's degree in Government, Public Administration, Business Administration, or a directly related field AND three (3) years of responsible administrative experience in a service-oriented organization; OR
• Any combination of education and experience that provides the required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.

Skills

Knowledge of:

• County governmental policies and procedures.
• Standard office administration practices and procedures.
• Specialized subject matter relevant to the role.
• Personnel rules and procedures.
• Policies, practices, procedures, and terminology of assigned function.
• Accounting, purchasing, and budgeting procedures and techniques.
• Constituent interests and issues.
• Computer equipment, including word processing, spreadsheets, databases, and a variety of software packages.
• Business letter writing, grammar, punctuation, and report preparation.
• Federal and state laws requiring the confidential handling of certain health information (if applicable).

Skill in:

• Conducting research in areas of substantive importance.
• Maintaining important files and records.
• Compiling data and writing clear and comprehensive reports and letters.
• Interacting with leading public officials, County employees, and the general public.
• Interpreting policy and applying it to situations as they arise.
• Problem-solving and decision-making.
• Both verbal and written communication.

Ability to:

• Manage and organize diverse community and County activities.
• Accurately receive, research, analyze, prioritize, and effectively communicate information.
• Work independently within broad policy guidelines.
• Set office priorities and ensure work is performed in a timely manner.
• Independently prepare correspondence, memorandums, and other materials.
• Organize diverse activities.
• Advise an Elected Official or department head in substantive matters.
• Perform responsible and complex administrative work involving the use of independent judgment.
• Research, compile, analyze, interpret, and prepare a variety of fiscal, statistical, and administrative reports.
• Maintain confidential data and information for executive staff.
• Assist in monitoring a budget, implementing, and maintaining filing and accounting systems.
• Establish and maintain effective working relationships with County employees and officials, representatives of outside private and public organizations, and the general public.

Work Environment & Other Information

• Physical requirements include the ability to lift/carry up to 20-50 pounds occasionally.
• Requires visual acuity, speech and hearing, hand and eye coordination, and manual dexterity necessary to operate a computer and office equipment.
• Subject to sitting, client/customer contact, standing, walking, vision to monitor, repetitive motion, stooping/kneeling, squatting, bending, and reaching to perform essential functions.
• Travis County employees may be assigned to business continuity efforts outside of normal job functions.

Schedule

Monday–Friday, 8:00 AM–5:00 PM

Location

2433 Ridgepoint Dr, Austin, TX 78754