Executive Assistant

This role provides comprehensive support to the Executive Vice President, with a dotted-line reporting relationship to the Senior Vice President and Regional Vice President. The Executive Assistant manages daily, weekly, and monthly operational activities while delivering high-level administrative and organizational support to ensure effective coordination and execution of strategic priorities and operational initiatives.

Responsibilities

• Complete assigned daily, weekly, and monthly tasks
• Manage the RVP's calendar, including scheduling and coordinating internal and external meetings
• Support cross-functional collaboration between departments (Distribution, Manufacturing, Quality, and HR)
• Coordinate logistics, materials, and communication for internal and external meetings
• Track key operational metrics, action items, and follow-ups
• Prepare reports, presentations, and communications on behalf of the RVP
• Organize onsite and offsite meetings
• Research and document findings related to assigned projects
• Maintain confidentiality of sensitive business and personnel information
• Assist RVP with daily responsibilities
• Perform other tasks as assigned

Skills

• Thoroughness and attention to detail
• Ability to prioritize and manage multiple responsibilities
• Ethical conduct
• Proficiency in database management and word processing
• Data entry skills
• Excellent knowledge of Microsoft Suite
• Strong verbal and written communication skills
• Proficient grammar
• Professional demeanor
• Resourcefulness, organization, dependability, efficiency, and detail-orientation
• Time management

Requirements

• High school diploma or equivalent
• Two years of experience supporting office functions

Preferred Qualifications

• Associate's or bachelor's degree
• Five years of experience supporting office functions

Work Environment

This job operates in a clerical, office setting. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

This is a largely sedentary role; however, some filing is required, which may involve lifting files, opening filing cabinets, and bending or standing on a stool as necessary.

Schedule

This is a full-time position. Typical workdays are Monday through Friday, 8:00 a.m. to 5:00 p.m., with core hours of 8:00 a.m. to 4:30 p.m. Some flexibility in hours is allowed.

Travel

Minimal travel may be required for offsite meetings or company events.