Executive Assistant

About the Opportunity

This is a hybrid role based in New York City, requiring at least four days a week in the office. The schedule is Monday to Friday, 8:30 AM to 6:30 PM.

Responsibilities

• Provide primary administrative support to senior investment and marketing leaders, along with additional support to team members as needed.
• Manage complex calendars, coordinate meetings, and maintain schedules across multiple stakeholders and time zones.
• Serve as a central point of contact for internal and external communication with professionalism and discretion.
• Arrange travel, prepare itineraries, and coordinate related logistics, events, and hospitality needs.
• Support investor meetings, roadshows, marketing materials, expense processing, and special projects as assigned.

Requirements

• Minimum of 5 years of experience as an Executive Assistant.
• Experience with CRM systems and expense management platforms.
• Advanced proficiency with Microsoft Office Suite, including PowerPoint, Word, and Excel.
• Strong organizational, multitasking, prioritization, and communication skills.
• Ability to handle a high-touch, fast-paced support environment with discretion and sound judgment.

Skills

• Bachelor’s Degree (desired).
• Experience supporting an alternative investment, investor relations, or investment sales team (desired).
• Familiarity with Adobe products (desired).
• Exposure to AI tools and workflow automation technologies (desired).
• Background supporting group-level or departmental administrative needs (desired).

Schedule

Monday to Friday, 8:30 AM to 6:30 PM. Hybrid (at least 4 days a week in the office).