Executive Assistant

Essential Responsibilities

• Cook up the CEO’s and COO’s schedules and manage appointments, ensuring optimal use of time and resources.
• Coordinate and facilitate meetings for the CEO and COO, including agenda preparation, attendee coordination, and accurate transcription of meeting minutes.
• Organize complex travel arrangements for the CEO and COO, including itineraries, reservations, and logistics.
• Prepare and reconcile expense reports with supporting documentation for executive review.
• Attend and record minutes and actions from Quarterly Board Meetings.
• Support budgeting and cost reconciliation activities as required by the executive office.
• Develop presentation materials and executive documentation as needed.
• Maintain confidential files and databases to track project progress and departmental initiatives.
• Greet and escort scheduled visitors to appropriate meeting locations, ensuring a professional and welcoming environment.
• Draft, edit, and process correspondence and documents (Word, Excel, email, etc.) with a high degree of accuracy and professionalism.
• Perform general office support duties such as filing, faxing, copying, and supply management.
• Demonstrate the highest standards of honesty, integrity, discretion, and reliability in all interactions and responsibilities.
• Handle special projects and confidential assignments as directed by the CEO and COO.

Qualifications

• Exceptional interpersonal and communication skills, with a proven ability to handle confidential information with discretion, independent judgment, tact, and diplomacy.
• Thorough knowledge of office practices and procedures relevant to executive support.
• Strong ability to prioritize tasks, multitask, and work independently in a fast-paced environment.
• Excellent grammar, punctuation, and written communication skills.
• Superior organizational skills and attention to detail.
• Demonstrated professionalism and a commitment to excellence in all aspects of work.

Education & Experience

Sr. Executive Assistant ($101,000 - $132,500): High School Diploma or General Education Degree (GED); and 8 plus years of relevant experience supporting Executive-level staff and Advisory Boards, OR, an equivalent combination of education and experience.

Special remarks regarding work environment, if applicable

This position is located in Mojave, CA. Regular travel required to Washington D.C., and other domestic and possibly international locations. Base salary and leveling are established on a case-by-case basis. We consider several factors to ensure a competitive offer, including your location, educational background, and a comprehensive assessment of the skills and experience demonstrated during your interviews.

Benefits and our location(s)

• 9/80 schedule
• Healthcare (medical, dental, vision, prescription drugs)
• Paid Maternity and Parental Leave
• 50% company match per contributed dollar into 401(k) savings plan, up to $11,500
• Tuition reimbursement

Position Details

• Base salary and leveling are established on a case-by-case basis.
• We consider several factors to ensure a competitive offer, including your location, educational background, and a comprehensive assessment of the skills and experience demonstrated during your interviews.

Equal Opportunity Employer

Stratolaunch is an equal opportunity employer that values diversity at our company. We encourage people from all walks of life to apply, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other characteristic protected by law. Our management team does not tolerate discrimination or harassment at any point during our employees’ and applicants’ time with us, especially with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment.

U.S. Citizenship Requirement

For purposes of transparency, U.S. Citizenship may be required for some positions with a government clearance and certain other restricted positions. Equal Employment Opportunity Is The Law