Executive Assistant

Location: In-office at the Howerton State Office Building, 615 Howerton Court, Jefferson City, MO (Cole County).

About the role

This is a senior-level position providing critical, high-level support to the Chief Technology Officer (CTO) and Chief Data Officer (CDO). In this role, you will transcend traditional administrative support by overseeing complex IT procurement documentation, assisting with broad data governance program support, and facilitating key project lifecycles within the DSS IT Team. We are seeking a proactive and technically minded professional who thrives in a fast-paced executive-level environment and is ready to drive excellence for DSS’ technology initiatives.

Responsibilities

• Serve as the executive liaison and main point of contact for the CTO and CDO, exercising high-level judgment in screening and routing inquiries, sensitive inter-agency communications, and executive-level briefings.
• Provide proactive executive support to the CTO and CDO, managing shifting priorities, anticipating roadblocks, resolving scheduling conflicts, and removing administrative bottlenecks before they impact the executives.
• Lead the quality control process for technical procurement documents including Requests for Proposal (RFPs) and Project Assessment Quotations (PAQs); Information Technology Advisory Board (ITAC) submissions; and project deliverables. Ensure all documentation meets state standards and technical specifications.
• Assist in departmental intranet content management by formatting, updating, and maintaining departmental intranet sites (via SharePoint or similar content management systems) to ensure internal communications are accurate and up to date.
• Exercise high-level technical literacy and transcription skills in IT and Data leadership meetings, capturing and conveying dense technical discussions (architecture, data pipelines, infrastructure) into clear, actionable technical notes, decisions, and trackable milestones.
• Build and maintain SharePoint architecture. Must understand how to structure document libraries, manage permissions, enforce strict version control, and utilize SharePoint workflows to automate administrative processes.
• Lead and coordinate logistics and financial oversight, managing complex travel itineraries and conference logistics (registration, lodging, transportation, speaking schedules, etc.) for the CTO and CDO. Oversee expense reporting and time-management summarization, ensuring compliance with state budgetary policies and federal guidelines.
• Serve as the designated Safety Coordinator, leading unit-level safety protocols and business continuity planning. Exercise sound, independent judgement to protect sensitive information, proprietary data, pending vendor contracts, intellectual property, and digital infrastructure.

Requirements

• 3 or more years of experience supporting C-suite executives as an Executive Assistant or similar role in a fast-paced executive environment, ideally within State government, IT procurement, or a large-scale data-driven organization.

Preferred Qualifications

• Exceptional written and verbal communication skills with the ability to clearly and concisely communicate and convey complex IT concepts with clarity and brevity. Must be able to confidently interface with software engineers, data scientists, legal teams, external vendors, and other executive leadership.
• Advanced proficiency in Microsoft 365 with specific expertise in SharePoint administration, Excel data management, and collaborative document versioning tools.
• Proven ability to work with a high degree of autonomy, managing complex, competing priorities from multiple C-suite executives while maintaining meticulous attention to detail.

Pay

Semi-monthly salary: $2,583.34 (may be higher based on pay differentials). Annual salary: $62,000.16.

Benefits

As a state employee, you will receive a comprehensive benefits package, including a defined pension plan, generous leave and holiday time, and eligibility for health insurance coverage. Additional details can be reviewed at the Missouri state employee benefits page.