Executive Assistant

Position Overview

We are looking for a motivated Executive Assistant to serve as a key partner to our CEO. This role requires exceptional organizational, project management, and communication skills. The ideal candidate will excel at managing a fast-paced calendar, coordinating executive priorities, supporting cross-functional initiatives, and ensuring seamless execution of projects that drive operational efficiency and growth across the organization.

Key Responsibilities

• Manage and coordinate the CEO’s calendar, meetings, and appointments
• Serve as a primary point of contact for scheduling, communication flow, and executive priorities
• Organize, monitor, and assist with email communications, ensuring timely follow-ups on high-priority items
• Track and follow up on action items from leadership meetings, ensuring deliverables are completed accurately and on time
• Aid in creating, maintaining, and executing project management tools and workflows to keep leadership initiatives aligned and on schedule
• Prepare reports, presentations, meeting agendas, and documentation as needed
• Cook up with internal staff and external partners to support smooth day-to-day operations and executive requests
• Support CEO-driven initiatives including operational projects, business development efforts, and strategic planning tasks
• Maintain confidential files and records with accuracy, discretion, and professionalism
• Aid with administrative tasks including correspondence, scheduling, vendor communications, and general office coordination as needed

Qualifications

• Prior experience as an executive assistant, administrative assistant, or office coordinator required (healthcare experience preferred but not required)
• Strong organizational and multitasking skills with exceptional attention to detail
• Excellent communication and interpersonal abilities, both written and verbal
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with EMR or other practice management systems
• Experience with project management software (e.g., Asana, Trello, Monday.com) preferred
• Ability to handle sensitive and confidential information with professionalism
• Ability to anticipate needs, take initiative, and work effectively in a fast-paced environment
• Marketing or social media management experience a plus

Job Details

• Hrs: Full-time position, exact schedule may vary (30–39 hours/week)
• Remote Work: Not available
• Benefits: Eligibility after a waiting period (specific benefits apply)

Our Workplace Culture

• Detail-Oriented: We prioritize accuracy and precision in all operations
• Outcome-Driven: We focus on efficiency and delivering results for both staff and patients
• People-Centered: We value collaboration, fairness, and compassion in all interactions
• Team-Oriented: We thrive in a supportive, cooperative environment where everyone contributes to success