Executive Assistant

Key Responsibilities

• Provide direct administrative support to senior executive leadership.
• Manage calendars, schedules, appointments, deadlines, reminders, and follow-up items.
• Cook up meetings, calls, travel, reservations, and logistics.
• Track open items and ensure timely follow-through until completion.
• Organize and maintain personal and professional priorities, documents, notes, records, and recurring obligations.
• Manage routine administrative matters such as forms, renewals, subscriptions, memberships, registrations, and statements.
• Track due dates, confirmations, account activity, and follow-ups in an organized and confidential manner.
• Maintain structured records, trackers, checklists, and documentation.
• Draft, review, and send emails, communications, summaries, and memos as requested.
• Conduct research, summarize findings, compare options, and prepare recommendations.
• Leverage AI tools (e.g., ChatGPT, Gemini, and similar platforms) to enhance productivity, organization, and research.
• Cook up with internal teams, vendors, service providers, and external stakeholders.
• Handle sensitive and confidential information with professionalism and sound judgment.
• Aid in prioritizing tasks to reduce executive workload and ensure nothing falls through the cracks.
• Support special projects, operational tasks, and ad hoc requests.
• Remain responsive to urgent or time-sensitive matters, including occasional support outside standard business hours when needed.

Requirements

• Bachelor’s degree preferred.
• Recent graduates are encouraged to apply.
• 0–3+ years of experience in executive support, administrative support, operations, project coordination, research, or a related role.
• Must be able to work fully onsite in Arlington, VA.
• Must be legally authorized to work in the United States.
• Highly detail-oriented, organized, dependable, and responsive.
• Strong ability to manage multiple tasks, deadlines, and follow-ups simultaneously.
• Strong written and verbal communication skills.
• Ability to work independently, take initiative, ask thoughtful questions, and follow through to completion.
• Comfortable handling sensitive and confidential information.
• Proficient with technology, productivity tools, and AI platforms (e.g., ChatGPT, Gemini).
• Strong work ethic and willingness to go the extra mile to support executive priorities.
• Ability to learn quickly and adapt to changing priorities.

Desired Skills

• Experience supporting executives, founders, or senior leaders.
• Interest in AI tools, automation, productivity systems, and personal organization.
• Familiarity with tools such as ChatGPT, Gemini, Claude, or Microsoft Copilot.
• Background or interest in financial markets, investing, trading, or market research.
• Experience managing calendars, travel, email, documents, vendors, and administrative workflows.
• Strong research and summarization skills.
• Sound judgment in prioritizing tasks and knowing when to escalate.
• Ability to operate effectively in a high-trust, high-responsibility role.

Additional Information

• Work Location: Fully onsite in Arlington, VA.
• Availability: Occasional support outside standard business hours may be required.
• Clearance/Screening: Candidates will undergo a comprehensive background check (including criminal history, education, employment verification, and credit history).
• Employment Type: Full-time, W2 position.
• Benefits: For information on SFI's benefits, please visit http://www.spatialfront.com/pages/career.html.
• No agencies, third parties, or Corp-to-Corp submissions.
• Spatial Front Inc. is an Equal-opportunity Employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
• Spatial Front Inc. participates in E-Verify.