Executive Assistant

To start as soon as possible, full time, permanent. Exempt position.

About the role

The Executive Assistant (EA) provides high-level administrative, operational, and strategic support to the Senior Vice Presidents for IT/OT and Strategy. This role requires exceptional organizational skills, sound judgment, discretion, and the ability to anticipate needs. The ideal candidate is a trusted partner and advisor who thrives in a fast-paced environment, can manage multiple priorities simultaneously, works independently, and is comfortable representing the SVPs in day-to-day communications.

Responsibilities

• Act independently to organize and support meetings, conferences, and events
• Manage and optimize a complex executive calendar, including scheduling, rescheduling, and prioritizing meetings
• Coordinate across multiple stakeholders and time zones to ensure deadlines and commitments are met
• Attend meetings as required and prepare meeting minutes, notes, and action logs
• Provide high-level administrative support including document assimilation, preparation, and quality assurance
• Act as liaison between SVPs and internal and external contacts
• Serve as a trusted partner and advisor to the SVPs, proactively managing priorities and anticipating needs
• Act as point of contact for administration issues and escalate as appropriate
• Liaise and provide support to other RWE Assistants, providing coverage for other Executive Assistants when needed
• Plan and book all SVPs' business travel including preparation of all necessary forms and documents
• Prepare and submit travel and business expense reports accurately and on time
• Check and maintain SVPs' email inbox; forward, escalate, and respond as necessary
• Contribute beyond traditional administrative responsibilities, including coordinating special projects, process improvements, and strategic business initiatives
• Support departmental budget administration and purchasing, including raising purchase orders, processing invoices, tracking spend, and coordinating with vendors
• Handle sensitive and confidential information with discretion, maintaining appropriate confidentiality at all times
• Coordinate team and office logistics, including onboarding support for new team members, workspace and equipment setup, and maintenance of filing and records systems

Requirements

• Minimum 7 years of high-level executive support experience
• Bachelor's degree or an equivalent combination of education and relevant experience preferred
• Proven analytical and problem-solving skills
• Advanced knowledge of Microsoft Office products including Word, Excel, PowerPoint, Outlook, and SharePoint
• Demonstrated ability to exercise discretion and handle confidential information
• Excellent communication skills, both verbal and written
• Ability to quickly learn new technology programs
• Able to work independently and as part of a team
• Strong organizational, time management, and multitasking skills
• Critical thinking and problem-solving skills
• High level of attention to detail and follow-through
• This position is office-based with some travel and visits to other RWE America offices and field locations
• Must be able to sit, walk, or stand for long durations of time
• Applicants must be legally authorized to work in the United States; RWE Americas is unable to sponsor or take over sponsorship of employment visas at this time

Pay

The annual base salary range for this position in Illinois is $86,000 - $112,000. The listed salary range represents our good faith estimate for this position and represents the range for new hire salaries across all U.S. locations. Salary is determined by factors such as scope and responsibilities of the position, candidate’s education and work experience, training and certifications, and key skills, as well as market and business considerations at the time of the offer.

Benefits

• Medical, Dental, and Vision insurance
• Life Insurance
• Short-Term and Long-Term Disability
• 401(k) match
• Flexible Spending Accounts
• Employee Assistance Program (EAP)
• Education Assistance
• Parental Leave
• Paid time off and Holidays
• Short-term incentives in addition to salary