Executive Assistant

About the role

The Executive Assistant supports the CEO and offers light, supplemental assistance to other C-suite executives. Key responsibilities include managing the CEO's calendar, scheduling business travel, handling phone and email support, project managing meetings, and providing administrative support.

Responsibilities

• Own and manage the CEO's calendar end-to-end including proactive scheduling, reprioritization, and conflict resolution
• Effectively schedule business travel including flights, ground transportation, overnight accommodations and meals for the supporting leaders
• Act as the external contact point, providing phone and email support, screening and follow-up on phone calls and voicemails
• Project manage both on and off-site meetings as well as team events - travel planning, site selection/prep, menus, and meeting attendee logistics
• Provide general administrative support to the executive team to include:
• Receiving and interacting with visitors
• Answering and managing incoming calls
• Maintaining paper and online records
• Monitoring and organizing Executive’s inboxes
• Providing other daily support as needed
• Perform accounts payable processing and other basic accounting functions as needed to include:
• Handling expense accounts and reimbursements via Coupa
• Aiding in entering and processing approved payments as needed
• Maintaining detailed files/records
• Handling confidential and sensitive information
• Providing backup office management support as needed (weekly lunch orders, supplies, office POC)
• Be available to support the executives outside of normal business hours as needed

Qualifications

• 2-4 years of experience supporting executives, direct experience supporting the C-Suite Leaders preferred
• Strong verbal and written communication skills
• Excellent organizational skills and attention to detail
• Demonstrated ability to manage complex tasks and prioritize competing demands; must be a flexible problem solver
• Ability to take a straightforward, proactive approach to supporting the C-Suite Leaders
• Committed to, and enthusiastic about, the mission and vision of the organization
• Adept at multitasking in a fast paced, changing environment
• Able to work independently and take initiative with little direction
• Ability to drive and influence change
• Exhibit a high degree of maturity, honesty, trust, and integrity and cultivate these qualities in others
• Proficiency in G-Suite (Gmail, Docs, Sheets, Slides); Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Location

This position must be located in the Bay Area.

Compensation

$90,000 - $126,000 annually. Compensation may be adjusted based on location, experience, skills, and interview performance.

Benefits

• Generous PTO Policy
• 12 Paid Holidays
• Paid Parental Leave
• 401k Program
• Wellness and home office/cell phone subsidies
• Robust health, dental, vision insurance, and more

Equal Opportunity Employer

Roofstock is an equal opportunity employer. In keeping with the values of Roofstock, we make all employment decisions including hiring, evaluation, termination, promotional and training opportunities, without regard to race, religion, color, sex, age, national origin, ancestry, sexual orientation, physical handicap, mental disability, medical condition, disability, gender or identity or expression, pregnancy or pregnancy-related condition, marital status, height and/or weight.