Executive Assistant

Riveron partners with clients—from global multinationals to high-growth private entities—to solve complex finance challenges, guided by our DELTA values: Drive, Excellence, Leadership, Teamwork, and Accountability. Our entrepreneurial culture thrives on collaboration, diverse perspectives, and delivering exceptional outcomes. We foster growth through mentorship, integrity, and a client-centric approach in an inclusive environment that offers flexibility, progressive benefits, and meaningful opportunities.

About the role

This position provides advanced administrative support to several C-level members of executive management, serving as an administrative liaison both within and outside the department. The role requires initiative and extensive knowledge of practices and procedures in a highly dynamic, ever-changing environment.

Responsibilities

• Screen incoming calls, field questions, and respond independently when possible; exercise judgment and discretion to monitor all incoming/outgoing communications.
• Maintain and update professional and personal contacts in Outlook.
• Manage calendars, act as a "gatekeeper," and prioritize business and personal meetings for time efficiency, anticipating and resolving scheduling conflicts.
• Coordinate on-site and off-site meetings, including setup and execution of large-scale video conferencing (both in-person and virtual).
• Facilitate corporate event planning under guidelines, including researching, recommending, and securing offsite venues; negotiating contracts; and handling logistics such as food and beverage, guest rooms, team-building activities, audio/visual equipment, vendor proposals/invoices, and travel.
• Assist in creating meeting materials, including agendas and presentations, and manage shipping of materials.
• Coordinate registration, schedule appointments, and arrange details for leader attendance at industry conferences and meetings.
• Plan and execute on-site client meetings, including conference room setup, food and beverage, attendee badges, signage, communications, and evening events.
• Organize comprehensive business travel arrangements (domestic and international), including itineraries, travel documentation, hotel accommodations, air/ground transportation, meal reservations, and entertainment.
• Maintain efficient filing and organization of correspondence, reports, and meeting materials.
• Manage ad-hoc projects as requested.

Requirements

• Bachelor’s degree or equivalent experience.
• 5+ years of administrative experience supporting C-level executive management.
• Availability on evenings and weekends as needed.
• Advanced skills in Microsoft® Word, Excel, PowerPoint, Outlook, and internet navigation/research.
• Outstanding work ethic, professional attitude, and strong communication (verbal and written) and interpersonal skills.
• Ability to interface with all levels of an organization and work independently to assess and improve operational efficiencies.
• Excellent time management and prioritization skills; ability to handle multiple tasks in a fast-paced environment.
• High attention to detail, accuracy, and follow-through; energetic, organized, and proactive with a "can-do" attitude.

Benefits

Full-time roles are eligible for a full range of benefits, including:

• Medical, dental, and vision insurance.
• 401(k) with company match.
• Paid time off (PTO).

Contract roles are not eligible for benefits.