Executive Assistant

Job Description Job Description What is the opportunity? Provide Senior level administrative support to leadership team for RBC USMaintain extremely busy outlook calendars and manage the coordination and logistics of both internal and external meetings for team.Manage complex scheduling across internal and external stakeholdersHelp organize and execute events for executive team and external onsite meetingsArrange and coordinate domestic and international travel agendasProcess expense reports for senior leaders, assist with expense pre-approval process and ensure all policies are followed and items are processed within provided guidelinesAct as a subject matter expert for the team, regarding T&E as well as other policies and proceduresArrange all aspect of in person and virtual meetingsEnsure the executive is well-prepared for meetings and eventsManage the Contingent Workforce Management (CWM) and Statement of Work (SoW) processes for the team, including but not limited to, onboarding and offboarding consultant / contractor resourcesAssist with technology requests, supply orders and miscellaneous queriesAssist with recruiting, staff on-boarding, and staff off-boarding, which includes requesting equipment setup and system accessCreate and edit spreadsheets and presentations, including printing, copying, collating and binding, for internal and external meetingsHandle regular activities without prompting, and advise in advance of issues or delaysWork cooperatively with other team members in positive partnership to support and provide overall coverage and backup supportAdapt quickly to shifting priorities and make judgment calls in ambiguous situationsLead and coordinate ad hoc projects as requested What do you need to succeed? At least 5-7+ years supporting senior executives within the finance industryThe ideal candidate will be experienced in handling a wide range of administrative and executive support tasks, able to work independently, and capable of maintain a high level of professionalismIncredible organizational skills, attention to detail, and time managementA natural problem-solver who is calm under pressure and thrives in fast-paced environmentsAble to handle confidential information with discretionSkilled at handling multiple tasks and confident in communicating priorities if neededEmotionally intelligent and able to build trust and rapport with senior leadersDriven, curious, and eager to take on more responsibility over timeBachelor’s degree or equivalentAbility to work in a dynamic, fast-paced environmentAbility to organize, prioritize, multi-task and solve problems efficientlyHigh attention to detailStrong written and verbal communication skillsHigh proficiency in Microsoft applications - Outlook, Word, Excel, PowerPointExhibits sound judgement and decision-making abilitiesAbility to interact effectively and establish good working relationships with other internal and external personnelExcellent telephone etiquetteSelf-starter with ability to work independentlyTech Savvy - proficient in Microsoft Office Suite and willingness to learn various video conferencing platforms (webex, zoom, teams) What’s in it for you? We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual. A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicableLeaders who support your development through coaching and managing opportunitiesAbility to make a difference and lasting impactWork in a dynamic, collaborative, progressive, and high-performing teamOpportunities to do challenging workOpportunities to building close relationships with clients The good-faith expected salary range for the above position is $75,000- $105,000 depending on factors including but not limited to the candidate’s experience, skills, registration status; market conditions; and business needs. This salary range does not include other elements of total compensation, including a discretionary bonus and benefits such as a 401(k) program with company-matching contributions; health, dental, vision, life and disability insurance; and paid time-off plan. RBC’s compensation philosophy and principles recognize the importance of a highly qualified global workforce and plays a critical role in attracting, engaging and retaining talent that: Drives RBC’s high-performance culture Enables collective achievement of our strategic goals Generates sustainable shareholder returns and above market shareholder value Job Skills Adaptability, Critical Thinking, Customer Service, Detail-Oriented, Financial Engineering, Financial Statement Analysis, Investments Analysis, Personal Development, Personal Initiative, Teamwork Additional Job Details Address: BROOKFIELD PLACE FKA 3 WORLD FINANCIAL CENTER, 200 VESEY STREET:NEW YORK City: New York Country: United States of America Work hours/week: 40 Employment Type: Full time Platform: CUSO Job Type: Regular Pay Type: Salaried Posted Date: 2026-07-09 Application Deadline: Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above Our Employment Opportunities At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all. Join our Talent Community Stay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you. Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com</a/span> RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.