Executive Assistant

Join a cutting-edge pharmaceutical team where your precision for organisation and collaboration will help shape the future of life-saving medicines!

About the role

Proclinical is seeking an Executive Assistant to provide comprehensive support in managing schedules, coordinating meetings, and facilitating communication across departments. This role involves handling a variety of assignments, including confidential tasks, and ensuring smooth operations within the functional area. If you are detail-oriented, organized, and enjoy working collaboratively, this position could be a great fit for you.

Responsibilities

• Proactively manage calendars, including scheduling meetings, appointments, and conferences, while coordinating all associated logistics.
• Provide support for various assignments, some of which may involve confidential information.
• Ensure effective and timely communication within the department and across functional areas.
• Act as a liaison with departments such as Human Resources, Finance, Program Management, Facilities, and IT to support operational needs.
• Maintain records, process forms, and create and submit expense reports.

Requirements

• Strong interpersonal and communication skills, with the ability to collaborate across multiple departments and foster effective teamwork.
• Excellent organizational, planning, and project management abilities, with a talent for prioritizing tasks.
• Proficiency in oral and written technical communication.
• Solid understanding of Microsoft Office applications, including Outlook, Word, PowerPoint, Excel, Visio, and Adobe Acrobat Pro.
• Familiarity with travel software, such as Concur, is preferred.

Pay

$40 to $49 per hour.