Executive Assistant

Responsibilities

• Be highly responsive to direct and anticipated needs; provide fast, precise, and mindful responses to requests, and follow up on action items in support of the executive’s efficiency and effectiveness.
• Cook up heavy travel itineraries including flight reservations, hotel, and car service quickly and precisely. Inform and plan actions based on the itinerary with appropriate parties, monitoring throughout.
• Process associated expenses as required.
• Complete scheduling and calendar management as needed with a heavy focus on coordination of complex meetings with multiple participants and locations.
• Provide effective and expeditious meeting coordination including agendas, notes, action items and follow-ups.
• Run meeting presentations, conference room, and AV equipment logistics.
• Maintain department distribution lists and send department-wide communications.
• Screens and responds to phone calls, emails, and incoming/outgoing packages.
• Partner with key stakeholders to Consumer Products & Experiences leadership and their EAs to collaborate, acquire information, problem solve, and achieve desired results.
• Manage special projects, run occasional personal errands, and take on additional duties and projects as needed.
• Prioritize tasks as needed and organize daily. Always monitor emails during working hours and before and after them.
• Manage confidential information and documents from the department

Qualifications

• 5+ years of experience as an Executive Assistant or related field

Additional Qualifications

• Knowledge of Microsoft Outlook
• Minor basic knowledge of Adobe Illustrator, Keynote, Photoshop
• Knowledge of Zoom and Teams
• Enthusiastic about the art and science behind being an impactful and value-adding Executive Assistant
• Exemplary judgment, discretion, and overall decision-making skills during interactions with Senior Executives, Industry Leaders, and other high-profile partners
• Enthusiastic and keen to tackle new projects and ideas while maintaining focus on key priorities
• Able to function as a central knowledge resource for the team to help facilitate streamlined communications and drive toward team results
• Applies robust writing, editing, and proofreading skills for emails, presentations, and other correspondence
• Proficient organizational skills and attention to detail

Benefits

• Attractive compensation and comprehensive benefits packages
• Generous paid time off
• An exciting and fulfilling opportunity to be part of one of Paramount’s most dynamic teams
• Opportunities for both on-site and virtual engagement events
• Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace

What We Offer

• Check out our full list of benefits here: https://www.paramount.com/careers/benefits