Executive Assistant

Support Functions

• Actively manage tasks, anticipate needs, and ensure efficient follow-through on responsibilities.
• Acquire and maintain an in-depth understanding of Ormat’s business to knowledgeably support the needs of the executive(s) and the business unit(s).
• Manage and prioritize information flow and requests from various sources in a timely and accurate manner. Track, report, and follow-up on action items.
• Manage executive’s complex, shifting calendar with multiple time zones, priorities, and stakeholders. Proactively identify and resolve scheduling conflicts and logistical needs.
• Proactively manage priorities, deadlines, and workflows to alleviate the Executive's workload and ensure seamless operations. Take initiative to independently research, organize, and advance projects and assignments as far as possible before presenting to the Executive for review or final decisions.
• Support business unit(s) in planning and executing events and meetings, including drafting agendas, engaging stakeholders, and planning logistics.
• Organize and manage executive’s travel scheduling and planning. With the support of Ormat travel services, ensure travel arrangements and subsequent adjustments are addressed in a timely manner. Prepare detailed itineraries and ensure contingency plans are addressed. Ensure compliance with travel visa requirements for the executive(s).
• Attend meetings, manage and support agendas, take minutes, and track and follow-up on team action items.
• Support executive by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Support business unit(s) management in the organization of planning and administrative tasks.
• Format information for internal and external communication – memos, emails, presentations, reports. Make internal and external business presentations as requested.
• Screens phone calls and emails, summarize information for decision-making.
• Use and create tools for effective communication and organization, such as power point presentations and spreadsheets.
• P practice the highest level of confidentiality to protect operations and maintain staff confidence.
• Maintain a professional demeanor as a representative of Ormat and the Executive(s).
• Serve as the point of contact among executives, employees, clients, and other external partners.
• Handle administrative needs, such as tracking and reporting expenses.

Confidentiality and Professionalism

• Practice the highest level of confidentiality to protect operations and maintain staff confidence.
• Maintain a professional demeanor as a representative of Ormat and the Executive(s).