Executive Assistant

This is a hybrid role based out of our corporate headquarters in Lakeville, MA with Mondays and Fridays remote.

About the role

The Executive Assistant provides secretarial and administrative support to executives, ensuring confidentiality and professionalism. This role involves managing calendars, appointments, and meeting coordination, as well as preparing correspondences, reports, and presentations. The assistant also handles travel arrangements, expense tracking, and general clerical duties, while maintaining strong interpersonal skills and a high level of integrity in all interactions. Additionally, the position requires effective collaboration with other departments to solve business problems.

Responsibilities

• Provides secretarial/administrative support directly to executives (excluding CEO), exercising confidentiality, tact, and diplomacy.
• Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided.
• Utilizes business software applications (e.g., MS Office) to prepare correspondences, reports, presentations, agendas, meeting minutes, etc.
• Manages calendar, appointments, deadlines, and meeting coordination.
• Files documents and other materials, performs data entry of applicable information, and maintains resource information, references, and other indexes as appropriate.
• Prepares travel/meeting arrangements, makes decisions, and tracks expenses as required.
• Receives, screens, and directs incoming calls, visitors, mail, and email as necessary.
• Performs general clerical duties as required.

Requirements

• Excellent communication skills (written and verbal).
• Highly organized and efficient with MS Office.
• Sound judgment and decision-making skills.
• Exercises confidentiality, tact, and diplomacy.
• Takes initiative and ability to multitask.
• Expense tracking experience.
• Bachelor's or University Degree (Required).
• At least 3 years of experience.

Pay

Annual salary range: $65,700 - $82,100. The base salary range serves as a guideline of the position’s typical hiring range. We consider a variety of factors when determining an offer, including skills, experience, external and internal benchmarks, and overall company considerations. Certain positions may be eligible for short-term and long-term incentive rewards.

Benefits

• Complete insurance package on Day 1, including health, dental, and vision insurance, health savings account, and flexible spending account.
• Life and accident insurance, employee assistance program, telehealth services, and 1:1 health coaching.
• Supportive benefits for all stages of life, including parental leave, adoption assistance, and bereavement leave.
• 401(k) with up to 6% company matching; additional potential discretionary match at year-end.
• Short-term incentive/performance bonuses.
• Flexible scheduling options.
• Vacation pay (up to three weeks, pro-rated for the first year) and holiday pay for 12 holidays.
• Career development and growth opportunities, tuition/education assistance programs, access to LinkedIn Learning, and scholarship programs for children of employees.
• Bright Horizons Family Solutions – back-up care, tutoring, etc.
• Up to $300 fitness reimbursement and up to $300 massage reimbursement.
• Employee appreciation events, employee discounts, and charitable giving opportunities.

About Us

Ocean Spray is a farmer-owned cooperative of 700 family farmers who grow the superfruit in our products. We create new and innovative products to delight consumers and grow the brand today and into the future. We value what makes us unique and strive to connect our farms to families for a better life by living our values:

• Grower Mindset – We embrace our grower-owners' innovative spirit and heritage through confidence, learning, and focus on the future.
• Sustainable Results – Guided by purpose, we are focused on delivering results for our grower-owners.
• Integrity Above All – We are ethical, doing the right thing for our grower-owners, customers, consumers, and each other.
• Inclusive Teamwork – We build diverse and inclusive teams that strengthen our cooperative.