Executive Assistant

About the role

Milacron is seeking a highly organized, proactive, and professional Executive Assistant to support our C-suite executives in Batavia, OH.

Responsibilities

• Provide high-level administrative support to C-suite executives, including calendar management, scheduling meetings, and coordinating travel arrangements.
• Prepare, review, and manage correspondence, reports, presentations, and other documents.
• Act as a point of contact between the executives and internal/external stakeholders, maintaining professionalism and confidentiality at all times.
• Organize and prioritize incoming requests, emails, and inquiries, ensuring timely responses.
• Cook up, take minutes, and follow up on action items for meetings.
• Cook up, take minutes, and follow up on action items for meetings.
• Coordinate and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Manage complex calendars, including scheduling appointments, conferences, and events.
• Assist with project management and tracking key initiatives as needed.
• Handle expense reports, reimbursements, and other financial documentation.
• Avoid special projects and initiatives as assigned by the executive team.
• Maintain an organized filing system, both electronic and physical.
• Anticipate needs and proactively address potential issues to ensure smooth operations.

Qualifications

• Proven experience as an Executive Assistant or in a similar senior administrative role, preferably supporting C-suite executives.
• High school diploma or equivalent required; Bachelor’s degree preferred.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to handle sensitive information with discretion and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Ability to work independently, prioritize tasks, and adapt to changing priorities.
• High level of professionalism, initiative, and problem-solving skills.