Executive Assistant

About the role

The Executive Assistant serves as a strategic partner to senior leadership, delivering high-level administrative support while also contributing to the execution of marketing and other administrative initiatives.

Responsibilities

• Owes and orchestrates complex, fast-changing calendars across multiple executives - resolving conflicts before they surface.
• Captures and follows up on meeting agendas, materials, and logistics.
• Plans and books domestic and occasional international travel, including flights, lodging, ground transportation, and detail itineraries.
• Anticipates potential challenges and reconciles travel expenses promptly.
• Schedules and coordinates logistics for executive meetings, town halls, and engagement events.
• Manages planning, venue selection, vendor coordination, attendee communications, and logistics for signature trips and gatherings.
• Trips and acts as a trusted point of contact, triaging, screening, and routing requests with sound judgment.
• Supports and covers the front desk when needed.
• Coordinates drafting, editing, and proofreading of executive communications, including confidential correspondence.
• Executes on assigned projects supporting business needs and strategies.
• Supports marketing needs, including coordinating Marco brand clothing, products, product shows, internal newsletters, and other marketing initiatives.
• Attends required company and departmental meetings.

Qualifications

• Five or more years of experience supporting senior executives (C-suite or VP), ideally several principals at once.
• Demonstrated event and travel coordination experience, including multi-day tours or incentive travel.
• Proficiency with business collaboration tools such as MS Office applications and Outlook.
• Superior internal and external customer service and communication skills.
• Strong judgment, attention to detail, and organizational skills.
• Experience working with confidential information.
• Strong ability to exercise independent judgment and discretion regarding confidential matters.
• Self-starter with the ability to perform with little or no direct supervision.
• Excellent organizational and time/task management skills, the ability to prioritize tasks, work within a defined timeline, and operate with changing priorities.
• Flexibility for occasional travel and the periodic after-hours needs that come with events and trips.
• Function collaboratively as part of a fast-paced, client-oriented team.

Skills

• Proficiency with business collaboration tools such as MS Office applications and Outlook.
• Superior internal and external customer service and communication skills.
• Strong judgment, attention to detail, and organizational skills.
• Experience working with confidential information.
• Strong ability to exercise independent judgment and discretion regarding confidential matters.
• Self-starter with the ability to perform with little or no direct supervision.
• Excellent organizational and time/task management skills, the ability to prioritize tasks, work within a defined timeline, and operate with changing priorities.
• Flexibility for occasional travel and the periodic after-hours needs that come with events and trips.

Pay

The pay range listed for this position is based on candidate's skill level, experience, relevant licenses, and educational background. For detailed information about our benefits, please visit our careers page at www.marconet.com/careers.