Executive Assistant

Job ID: 123456 About the Company Our client is a boutique real estate investment firm based in Midtown Manhattan. They are looking for an Executive Assistant to join their team and support their senior executives. Responsibilities - Manage complex calendars for multiple executives, including scheduling meetings, coordinating travel, and arranging conference calls - Screen and direct phone calls and distribute correspondence - Prepare and edit correspondence, communications, presentations and other documents - File and retrieve corporate documents, records, and reports - Maintain professionalism and strict confidentiality with all matters and information - Organize and coordinate executive outreach and external relations efforts - Provide general administrative support to other organization staff as needed Requirements - 5+ years of experience in an administrative support or similar role - Prior experience supporting director or other high level executives in a large corporate environment (Bank or Law Firm) - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) - Strong organizational skills and attention to detail - Excellent written and verbal communication skills - Ability to handle confidential information with discretion - Proactive and relationship-focused mindset Nice to Have - Prior experience at a Brokerage firm - Specific college degree - Multilingual fluency**

Hybrid role in the NYC area with potential to be fully remote.

About the Company

Boutique real estate investment firm based in Midtown Manhattan.

Responsibilities

• Manage complex calendars for multiple executives, including scheduling meetings, coordinating travel, and arranging conference calls
• Screen and direct phone calls and distribute correspondence
• Prepare and edit correspondence, communications, presentations, and other documents
• File and retrieve corporate documents, records, and reports
• Maintain professionalism and strict confidentiality with all matters and information
• Organize and coordinate executive outreach and external relations efforts
• Provide general administrative support to other organization staff as needed
• Defer all significant decision-making to management

Requirements

• 5+ years of experience in an administrative support or similar role
• Prior experience supporting director or other high-level executives in a large corporate environment (Bank or Law Firm)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Proactive and relationship-focused mindset
• High level of professionalism and business etiquette
• Initiative, independence, and compliance
• Ability to learn quickly and engage in multiple detailed tasks simultaneously
• Flexibility regarding duties and hours necessary to complete them

Nice to Have

• Prior experience at a Brokerage firm
• Specific college degree
• Multilingual fluency