Executive Assistant

Responsibilities

• Manage Vice Presidents calendar including travel arrangements and ensuring that meetings are scheduled and updated efficiently and on a timely basis.
• Establish and maintain professional relationships with the Human Resources and Support Services staff and all KFB stakeholders.
• Compose communications and presentations for the Vice President and Directors.
• Ensure accuracy by editing and proofing documents.
• Manage sponsorships, registration process, overall event budget, and expense reconciliation for the annual Clays for Cause event.
• Provides administrative support for employment-related activities, events, and projects as needed.
• Oversees the recordkeeping/retention function to ensure compliance with legal requirements.
• Makes decisions in the absence of management and communicates the information as requested.
• Administers the employee service award program.
• Makes recommendations to optimize efficiencies in department processes.
• Performs special and confidential projects.
• Plan and manage the department budget.
• Audits, reconciles, and processes invoices for the department.
• Coordinates State Fair involvement by requesting volunteer support from the department and organizing information for the events team to assign volunteers.

Qualifications

• Aceessory’s degree preferred.
• A combination of formal education, training and experience to acquire knowledge and skills generally equivalent to those possessed through two years of college.
• Administrative Assistant Work Experience Preferred.
• Human Resources background preferred.
• Ability to perform multiple tasks and handle changing priorities successfully in a fast paced environment with little supervision.
• Flexible, high-energy, forward-thinking/planning result-oriented individual with strong follow through and organizational skills.
• Must possess a high degree of integrity when dealing with confidential and sensitive information.
• Must be able to work well with people at all levels of the organization, internal and external.
• Assertiveness and ability to recommend process innovations and improvements.
• Strong working knowledge of MS Office and Outlook.
• Excellent oral and written communication skills.
• Strong organization and interpersonal skills.
• Accuracy and attention to detail essential.