Executive Assistant

Key Responsibilities

• Manage highly complex calendars across multiple time zones and competing priorities.
• Cook up detailed itineraries, visas, accommodations, and last-minute changes for domestic and international travel.
• Aid executives in meetings by assembling agendas, briefing materials, presentations, and supporting documentation.
• Act as a strategic gatekeeper and thought partner, helping prioritize opportunities, meetings, and requests.
• Track action items and ensure follow-through across executive meetings and company initiatives.
• Coordinate leadership team meetings, board meetings, investor meetings, and executive offsites.
• Draft, edit, and manage executive communications and correspondence.
• Partner closely with executives to maximize efficiency, productivity, and effectiveness.
• Handle confidential and highly sensitive information with exceptional judgment and discretion.

Cross-Functional Coordination

• Serve as a key liaison between executives and internal and external stakeholders.
• Cook up logistics for Finance, Legal, Recruiting, Operations, and People teams on executive priorities.
• Manage logistics for investors, board members, customers, partners, and candidates.
• Support strategic initiatives and special projects as assigned by leadership.
• Help create structure and operational excellence in a fast-moving, high-growth environment.

Office Operations & Workplace Support

• Cook up office logistics and workplace vendors as needed.
• Support planning and execution of company events, leadership offsites, and team gatherings.
• Aid in visitor, candidate, and investor hospitality.
• Help ensure office spaces are organized, professional, and operating smoothly.
• Support onboarding logistics and workplace coordination in partnership with People Operations and IT.

Knowledge, Skills, And Qualifications

• 3-6+ years of Executive Assistant experience supporting C-level executives, founders, managing partners, or executive leadership teams.
• Experience supporting senior executives within one or more of the following environments: Venture Capital, Private Equity, Management Consulting, Investment Banking, Hypergrowth Technology Companies.
• Demonstrated experience supporting founders or CEOs in fast-paced organizations.
• Exceptional organizational and project management skills.
• Outstanding written and verbal communication abilities.
• Strong business judgment and problem-solving skills.
• Ability to manage multiple priorities with minimal direction.
• High level of professionalism, discretion, and confidentiality.
• Must be able to travel.