Executive Assistant

About the Role

Wonder is seeking a highly organized, proactive, and strategic Executive Assistant to support key executive leaders, specifically two CEOs overseeing our largest business units, our CTO, and other executives. This role serves as a trusted partner to executive leadership, managing complex administrative operations, communications, scheduling, and cross-functional coordination in a fast-paced, high-growth environment.

Responsibilities

• Executive Partnership & Calendar Management:
  • Provide high-level administrative and operational support to CEO, CTO, and other C-Suite leaders.
  • Manage complex executive calendars, prioritizing competing demands and aligning schedules with business priorities.
  • Coordinate and support executive meetings with internal and external stakeholders, including board members, investors, and senior leadership.
  • Anticipate executive needs, proactively solve problems, and improve administrative workflows and processes.
  • Track priorities, deadlines, deliverables, and follow-up items with minimal direction.
  • Serve as a trusted liaison across internal and external stakeholders, ensuring seamless coordination and communication.
• Communication & Documentation:
  • Draft, edit, proofread, and distribute executive communications, presentations, and messaging for various audiences.
  • Communicate professionally and effectively with stakeholders at all levels, including executives, board members, investors, and external partners.
  • Maintain highly confidential information, files, records, and correspondence with discretion and professionalism.
• Meeting & Event Coordination:
  • Plan and coordinate executive leadership meetings, business reviews, offsites, town halls, and strategic planning sessions.
  • Manage meeting logistics, including scheduling, room coordination, vendor management, agendas, materials, and follow-up actions.
  • Support both virtual and in-person meetings across multiple time zones and locations.
  • Assist with coordination of board meetings and executive-level events as needed.
• Office & Operational Excellence:
  • Coordinate domestic and international travel arrangements, itineraries, and related logistics.
  • Prepare and process expense reports, invoices, budgets, and administrative documentation.
  • Ensure efficient day-to-day operations of the executive offices and contribute to a positive team environment.
  • Identify opportunities to improve operational efficiency and administrative processes across the organization.

Requirements

• 7-10+ years of experience supporting C-level executives, preferably in fast-paced or high-growth environments.
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
• Strong judgment, discretion, and professionalism in handling confidential and sensitive information.
• Outstanding written and verbal communication skills.
• Proven ability to anticipate needs, solve problems proactively, and operate independently.
• High attention to detail and strong follow-through.
• Advanced proficiency in Google Workspace (Gmail, Google Calendar, Docs, Sheets, Slides, Drive) in a collaborative environment.
• Experience supporting executive leadership in finance, operations, technology, or high-growth startups is a plus.

Qualifications

• Experience coordinating board meetings, investor communications, or executive-level presentations is preferred.
• Bachelor’s degree or equivalent experience preferred.

Pay

New York: $96,000-$114,500 per year. Illinois: $86,500-$103,000 per year. Salary varies by location and is based on factors like skills, education, and experience.

Benefits

• Competitive compensation package with equity and 401(k).
• Choice of medical, dental, and vision plans.
• Company-paid short and long-term disability coverage.
• Paid time off, including flexible time off for exempt employees and paid vacation for non-exempt employees.
• Paid sick leave and parental leave.
• Discounted meals and exclusive perks across Wonder brands.

This role requires a minimum of 4 days a week in the office, with additional days as needed. Wonder does not sponsor employment visas for this position.