Executive Assistant

Primary Responsibilities

• Manage calendars, meetings, and scheduling for leadership team members
• Organize and maintain company documents, files, and procedures
• Prepare reports, spreadsheets, presentations, and meeting agendas
• Track projects and ensure deadlines are met
• Follow up with team members, vendors, and partners regarding outstanding tasks
• Auxiliary with special projects and business initiatives
• Support property operations
• Audit and manage tasks daily
• Create, assign, and monitor maintenance and operational tasks
• Follow up with vendors and staff to ensure work is completed properly and on time
• Schedule maintenance vendors and service providers
• Auxiliary with invoice collection and processing
• Support property inspections and operational quality assurance efforts
• Help ensure properties are clean, maintained, and guest-ready
• Support guest & owner communication
• Auxiliary with guest communication coverage as needed
• Handle non-escalated guest concerns and inquiries
• Auxiliary with owner communications and follow-up requests
• Maintain accurate records of owner communications and requests

Qualifications

• Highly organized with exceptional attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple projects simultaneously
• Comfortable learning and utilizing technology platforms
• Proficient in Google Workspace (Docs, Sheets, Drive)
• Experience with project management or task management software preferred
• Customer service, hospitality, property management, or administrative experience preferred
• Self-starter who can work independently with minimal supervision