Executive Assistant

About the role

In this role you will provide high-level administrative support to the SVP and ensure the smooth operation of the office. The Executive Assistant will handle a wide range of administrative and executive support-related tasks and will be able to work independently with little or no supervision. This role demands a high level of confidentiality and professionalism and requires flexibility and adaptability in a fast-paced environment, with the ability to proactively anticipate needs and provide solutions.

Responsibilities

• Manage the SVP’s calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Plan, organize, and coordinate meetings, conferences, and events. Prepare agendas, take meeting minutes, and follow up on action items. Ensure the SVP is well-prepared for meetings with relevant materials and information.
• Assist in the planning and execution of projects and initiatives led by the SVP. Track progress and provide updates on key projects and deadlines.
• Act as a liaison between the SVP and internal/external stakeholders. Build and maintain positive relationships with key contacts and departments.
• Handle sensitive information with the utmost confidentiality and discretion. Maintain professionalism and a high level level of confidentiality in all interactions.

Requirements

• Bachelor’s Degree in any discipline.
• 5+ years of experience in an executive assistant role.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Experience in an executive assistant role in the pharmaceutical or healthcare industry.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• High level of professionalism, confidentiality, and discretion.
• Strong problem-solving skills and attention to detail.
• Knowledge of industry-specific terminology and processes.

Pay

Pay range for this position: $33 - $50 per hour. The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job-related factors. Position may be eligible for sales or performance-based bonuses.

Benefits

• Health insurance
• Paid time off (PTO)
• Retirement contributions
• Other perquisites

About Us

We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress.

Our colleagues across the globe innovate with science and technology to enrich people’s lives with solutions in Healthcare, Life Science, and Electronics. In Healthcare, our purpose is to help create, improve, and prolong lives by developing medicines, intelligent devices, and innovative technologies in therapeutic areas such as Oncology, Neurology, and Fertility. Our teams work together across six continents with passion and relentless curiosity to help patients at every stage of life.