Executive Assistant

About the Organization

Eccalon provides global solutions to the most challenging technological issues of the 21st-century, and our evolving portfolio spans five major markets: Machine Learning, Cybersecurity, Aerospace & Defense, Material Sciences, Advance Manufacturing, Sports Science, Biotechnology, and Health & Life Sciences.

About the Role

This position is located onsite in Hanover, MD. The Executive Assistant provides high-level administrative and operational support to senior leadership. This role requires exceptional organization, discretion, professionalism, and the ability to manage competing priorities in a fast-paced environment. The Executive Assistant serves as a trusted partner to executives and represents their office with diplomacy and integrity.

Responsibilities

• Manage complex and high-volume calendars, including scheduling, rescheduling, and resolving conflicts
• Serve as a primary point of contact for internal and external stakeholders on behalf of executive leadership
• Coordinate and support in-person, virtual, and hybrid meetings, including agendas, materials, logistics, and follow-ups
• Arrange domestic and international travel, including itineraries, accommodations, transportation, and related documentation
• Prepare briefing materials, presentations, reports, and meeting notes
• Handle sensitive information with the highest level of confidentiality and discretion
• Process expense reports and reconcile corporate credit cards
• Screen and prioritize emails, calls, and requests; ensure timely responses and follow-through
• Support cross-functional communication and coordination across teams and departments
• Assist with special projects and additional administrative duties as assigned

Required Qualifications

• 3+ years of experience supporting senior executives or leadership teams
• Strong organizational and time-management skills with excellent attention to detail
• Ability to work independently and proactively anticipate executive needs
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and judgment
• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) and virtual meeting tools
• Ability to adapt quickly in a dynamic, fast-changing environment
• Experience supporting C-suite or executive leadership
• Experience coordinating across multiple locations or time zones

Why Join Us?

Eccalon's Executives foster a supportive work environment allowing our teams to thrive, and have a fierce dedication to innovation, security, and people. Our culture is built on inclusion, teamwork, trust, and we are committed to offering career advancement opportunities to all employees. Encouraging a healthy and balanced life, we offer an extensive benefits package to support the wellness of our employees and their families. You will be joining a team of innovators, working with cutting edge technologies, supporting mission critical projects, and making an impact. Apply today to advance your career!