Executive Assistant

About the Role

This position provides administrative support to the Associate Dean for the Tower campus of the Drexel University College of Medicine and the Senior Associate Dean of Student Affairs. The successful candidate will be a self-starter who can work independently, prioritize tasks, and maintain strong attention to detail in a fast-paced environment. Strong interpersonal skills and adaptability are required for interactions with faculty, students, and administrative staff across the medical school and Tower Health.

Responsibilities

• Provide administrative support for the Associate Dean, Regional Campus by maintaining calendars, scheduling meetings, and sending out Zoom video conference links.
• Organize and manage all WR staff and faculty search processes, including coordinating screening activities, scheduling and overseeing in-person interview days, and ensuring consistent, efficient procedures that support fair evaluation of qualified candidates.
• Coordinate and prepare materials for appointments and meetings, including travel arrangements, document preparation, correspondence, and event planning.
• Order and maintain office supplies, perform data entry and data collection, and manage routine and time-sensitive communications with students, faculty, staff, and administration.
• Assist in organizing programs, events, and activities, including room and food coordination and logistic management.
• Obtain and provide relevant information for scheduled appointments, including travel arrangements, document preparation, letter writing, and coordinating the preparation of meetings and events.
• Serve as the primary point of contact for faculty, students, administrative leaders, Tower Health representatives, and other community stakeholders seeking meetings with the Deans.
• Meet and greet visitors, direct inquiries to appropriate personnel.
• Schedule, attend, take minutes, and provide administrative support for assigned committee meetings and project-based work.
• Participate in search committees and provide support with search processes, maintaining consistency and efficiency.
• Maintain task assignments and meeting deadlines; collaborate with faculty and staff on projects to meet set goals.
• Serve as the primary liaison for faculty and staff to the WR Office of Student Affairs, scheduling meetings with the Senior Associate Dean of Student Affairs as needed.
• Handle student promotions and appeals meetings, time-sensitive student matters, and filing student notes and relevant documents accurately and promptly.
• Schedule one-on-one meetings for students with the Senior Associate Dean for Student Affairs.
• Perform other duties as assigned.

Requirements

• Minimum of a Bachelor’s Degree or the equivalent combination of education and work experience.
• Minimum of 3 years of experience in administrative support.
• Excellent computer skills and proficiency using Microsoft Office Suite.
• Ability to create documents, spreadsheets, presentations, and manage email efficiently.
• Basic data analytic skills.

Preferred Qualifications

• Experience working in an academic institution.

Physical Demands

Typically sitting at a desk/table.

Location

Reading Campus - Reading, PA

Pay

This position is classified as Exempt, grade J. Compensation ranges from $52,360 to $78,530 per year, depending on qualifications, experience, department budget, and internal equity review.

Benefits

For information about benefits, please review Drexel’s Benefits Brochure.