Executive Assistant

About Delek US Holdings

Delek US Holdings is a boutique-sized diversified downstream energy company with a range of assets, including petroleum refining and logistics. Our refineries in Texas, Arkansas, and Louisiana have a combined crude capacity of 302,000 barrels per day. Our logistics business currently owns and operates 720 miles of crude and product pipelines, a 600-mile crude oil gathering system, and storage tanks and terminals.

Job Summary

Provides administrative support to executive employees in the organization. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and email. Maintains files, records, calendars and diaries. May arrange business travel, coordinate meeting arrangements, and/or track expenses.

Education and Experience

• High School Diploma or GED (Required)
• In lieu of the above education requirements, an equivalent combination of education and experience may be considered.
• Eight (8) or more years Experience in administrative support (Required)
• No Licensure or Certification Required.
• Must be reporting into a C-Suite position

Job Requirements

• Attention to Detail
• Relationship Management
• Organizational Savvy
• Organizational skills
• Time Management
• Written and Verbal Communication
• Confidentiality
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information and initiating communications
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, travel, and other activities
• Works closely with Company Executives to keep them informed of upcoming commitments and responsibilities and following up appropriately
• Successfully completes critical aspects of all deliverables with a hands-on approach, including drafting letters, maintaining files and records related to all Board activity and follow-up
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
• Handles invoicing management for team/department/executive, etc. utilizing company's processes and systems
• Plans, executes, and facilitates events for the site/department/team/manager, etc.

Core Competencies

• Change Agility (level 1 Developing): Identifies, initiates, and adapts to organizational changes that foster enhanced effectiveness, efficiency, safety, and ultimately business results.
• Collaboration (level 1 Developing): Sees connection points across the organization and partners effectively with others to achieve common goals.
• Decision Making (level 1 Developing): Sees connection points across the organization and partners effectively with others to achieve common goals.
• Drive For Results (level 1 Developing): Drives to achieve challenging performance objectives
• Team Building (level 1 Developing): Builds trust, fosters openness, and provides support. As the manager of a team, selects and motivates a strong team.

Benefits

• Up to a 10% match on 401K on your hire start, with a vesting timeline of only one year
• Medical benefits that start on day one with a 30% premium rebate annually
• Access to the Calm app for FREE, used for meditation, stress management, and better sleep
• Annual incentives through performance management program
• Pay for performance culture with some of the highest bonus payouts in recent years