Executive Assistant

About the role

The Executive Assistant to the President/CEO serves as a strategic partner by managing executive operations, supporting Board governance, and ensuring the efficient coordination of leadership activities.

Responsibilities

• Manage the President/CEO's calendar, travel arrangements, expense reconciliation, and daily administrative priorities while coordinating executive-level meetings.
• Serve as the primary liaison for the Board of Directors by scheduling meetings, preparing agendas, maintaining Board records, recording meeting minutes, coordinating Board events, and supporting governance best practices.
• Attend Executive Leadership Team meetings, maintain agendas and meeting minutes, and publish weekly executive communications and staff updates.
• Support Executive and Senior Leadership Team scheduling, prepare correspondence, presentations, reports, and other executive documents.
• Cook up meeting space reservations, manage executive mail and deliveries, arrange administrative coverage as needed, and perform additional duties to support executive operations.

Qualifications

• Minimum of a Bachelor's degree and 8+ years of executive or senior-level administrative experience supporting executive leadership.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, and Constant Contact.
• Demonstrated ability to maintain strict confidentiality, manage multiple priorities, communicate professionally, and support Board governance activities, including preparation of agendas and recording meeting minutes.

Skills

• Experience supporting executive leadership teams and Boards of Directors.
• Strong organizational, critical thinking, and problem-solving abilities with exceptional attention to detail.
• Ability to anticipate executive needs, adapt to changing priorities, and work independently in a fast-paced environment.

Pay

$60,000 - $70,000 annually

Schedule

Full-time | Temp-to-Hire | W2