Executive Assistant

About the role

The Executive Assistant, based in Cary, NC, is responsible for providing exceptional administrative support to select Executives, including the EVP, Chief Financial Officer, SVP, Corporate Controller and Chief Marketing Officer, while exercising a high degree of discretion and confidentiality.

Responsibilities

• Support executives by representing the office with exceptional customer service, interpersonal savvy and efficiency, and attention to detail.
• Manage multiple complex calendars, plan, and coordinate domestic travel.
• Communicate on behalf of EVP, Chief Financial Officer, SVP, Corporate Controller and Chief Marketing Officer with both internal and external constituents.
• Draft letters, memos, documents, and various reports requiring knowledge of methods, procedures, policies, and the nature of business and the organization.
• Handle incoming and outgoing phone and electronic communications while exercising and maintaining the highest level of confidentiality.
• Cook up internal and external meetings and compile all necessary presentation materials and agendas for all attendees.
• Serve as key data entry and compilation minute-taker for multiple meetings, consolidating information as needed into reports and presentations; provide follow-up materials.
• Manage, reconcile, and submit expense reports for the respective Executives, process bills, order supplies, and general office support.
• Work closely and collaborate with the Executive Assistants for other leaders and other colleagues in support of special assignments.
• Develop detailed onboarding plans leveraging templates, continuously improve onboarding process and related documentation with input from HR and senior operations leadership.

Qualifications

• Bachelor’s Degree preferred; experience in lieu of education will be considered
• Minimum 8+ years in a corporate environment supporting executives at the top executive level
• Proficiency in project coordination/scheduling
• Proficiency in data collection and reporting
• Advanced proficiency in Windows, Word, Excel, TEAMS, and PowerPoint
• Strong written and oral communication skills
• Professional demeanor and ability to always maintain confidentiality
• Ability to proactively anticipate needs of and opportunities for EVP, Chief Financial Officer, SVP, Corporate Controller and Chief Marketing Officer
• Ability to build and maintain business relationships and be calm and flexible under pressure and amidst changing priorities
• Experience building a positive team environment and establish working relationships inside and outside of the group

Leadership Competencies

• Cornerstone Building Brands (CBB) Values and Behaviors & Mindsets – Act consistently with CBB’s Values (Safety, Integrity, & Inclusion) and Behaviors & Mindsets (Customer-Centricity, Interconnectedness, Continuous Improvement).
• Delivers Results – Prioritizes achieving outcomes without compromising values.
• Superior attention to detail, strong organizational and multi-tasking skills, proactive, positive, strong follow-through, and highly professional
• Discretion- manages highly confidential information effectively and sensitively
• Influences with Impact – Clearly communicates with confidence to drive action and build enthusiasm
• Manages Courageously – Adapts to change and effectively resolves conflict
• Resiliency – Rebounding from setbacks and adversity when facing difficult situations
• Strong time management skills - proven abilities to prioritize tasks, multitask, meet deadlines, work independently, proactively, and reliably

Additional Information

All your information will be kept confidential according to EEO guidelines. Cornerstone Building Brands is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, or status as a protected veteran. You can find the Equal Employment Opportunity Poster here. You can also view Your Right to Work Poster here along with This Organizations Participation in E-Verify Poster here. If you'd like to view a copy of the company's affirmative action plan for protected veterans or individuals with disabilities or policy statement, please contact Human Resources at 281-897-7788 or HRCompliance@cornerstone-bb.com. If you have a disability and you believe that you need a reasonable accommodation in order to search for a job opening or to submit an online application, please contact Human Resources at 281-897-7788 or HRCompliance@cornerstone-bb.com. This email is used exclusively to assist disabled job seekers whose disability prevents them from being able to apply online. Only emails received for this purpose will be returned. Messages left for other purposes, such as following up on an application or technical issues not related to a disability, will not receive a response.

California Consumer Privacy Act (CCPA) of 2018

Must be at least 18 years of age to apply.

Note to External Recruiters

Cornerstone Building Brands does not accept unsolicited resumes and will not pay fees for any candidate submissions that were not expressly authorized.

Notice of Recruitment Fraud

We have been made aware of multiple scams whereby unauthorized individuals are using Cornerstone Building Brand's name and logo to solicit potential job-seekers for employment. In some cases, job-seekers are being contacted directly, both by phone and e-mail. In other instances, these unauthorized individuals are placing advertisements for fake positions with both legitimate websites and fabricated ones. These individuals are typically promising high-paying jobs with the requirement that the job-seeker send money to pay for things such as visa applications or processing fees. Please be advised that Cornerstone Building Brands will never ask potential job-seekers for any sort of advance payment or bank account information as part of the recruiting or hiring process.