Executive Assistant

Title: Executive Assistant I Hiring Organization: Connexion Systems & Engineering Compensation, Benefits, And Employment Type Duration: 9+ month contract, possible extension or conversion Pay rate: $46- $68/hr DOEJob Location: San Carlos, CAWork Model: 100% onsiteSchedule: Monday – Friday, 1st shift Job#: bh19531 Description We are seeking an experienced Executive Assistant I to provide high-level administrative support to an Executive Leadership Team member. This position is ideal for a highly organized, proactive professional who can manage competing priorities, handle confidential information, and operate independently in a fast-paced corporate environment. The successful candidate will demonstrate exceptional attention to detail, strong communication skills, sound judgment, and the ability to anticipate needs and stay ahead of deadlines. Key Responsibilities Manage complex executive calendars, scheduling, and meeting coordination.Arrange extensive domestic and international travel, including detailed itineraries and expense reports.Prepare and format confidential and non-routine documents and correspondence.Manage professional internal and external communications.Develop and prepare complex PowerPoint presentations and executive-level materials.Coordinate conferences, meetings, and special events both on-site and off-site.Handle sensitive and confidential information with a high degree of discretion.Provide administrative support to local and global team members.Support administrative projects by researching, gathering, analyzing, formatting, and summarizing information.Assist with planning and executing special events and other administrative initiatives.Train and supervise junior-level administrative staff as needed.Screen calls, take messages, redirect inquiries, and provide information regarding company policies and procedures.Prepare electronic requisitions, purchase orders, and vendor/consultant contracts as requested.Coordinate catering for Executive Team meetings.Track deadlines for executive pre-read materials and ensure documents are uploaded to SharePoint as needed.Order and maintain office supplies for the Executive Team.Provide recruiting support, including interview scheduling and resume review. Qualifications Approximately 8 years of progressively responsible administrative experience.3–5 years of experience supporting a senior-level executive in an Executive Assistant capacity.Experience supporting executives in an international or corporate environment preferred.Exceptional organizational, time-management, and multitasking skills.Strong attention to detail and a proactive approach to problem-solving.Advanced proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.Excellent Outlook calendar management and scheduling skills.Outstanding written, verbal, and interpersonal communication skills.Ability to work independently and accurately with minimal supervision.Ability to interact professionally with executives, management, employees, and external stakeholders at all levels.Strong judgment and the ability to maintain strict confidentiality.Ability to follow established procedures, guidelines, and applicable safety requirements. Why Consider This Opportunity? Competitive pay of $46–$68/hour9+ month temporary assignmentMonday–Friday, 1st shiftOpportunity to support senior leadership in a professional corporate environmentHigh-visibility role with exposure to a broad range of business functions Apply today if you are an experienced Executive Assistant who thrives in a fast-paced environment and enjoys providing proactive, high-level support to executive leadership. Please use the apply button to submit your resume for consideration. You will receive a brief survey via email to complete your application. Applicants who complete the survey will receive priority consideration. You can review our other job postings athttps://jobs.csetalent.com/. If you are active in a job search but this job is not for you, please reach out to jobpostings@csetalent.com. We would be glad to help you find the perfect job! Connexion’s mission is to provide "best in class" services to job seekers. We strive to achieve excellence in job placement, staffing, and recruiting services, while treating candidates with the professionalism and respect they deserve.