Executive Assistant

About the role

Bloom Energy is seeking an Executive Assistant to support our Commercial Vice-Presidents. This is a full-time, on-site role based in San Jose, CA.

Responsibilities

• Manage complex calendars and take charge of scheduling internal and external meetings, using insight and exercising judgment as needed.
• Coordinate logistics for customer meetings, conferences, and events, and assist with the preparation of customer presentations, briefings, reports, and meeting materials.
• Arrange domestic and international travel, ensuring maximum time efficiency and effectiveness.
• Interact with C-level executives and Board members to coordinate committee meetings and other business-critical interactions.
• Manage external visitors including customers and investors.
• Handle business details of a highly confidential and critical nature.
• Manage department purchases on company credit card and reconcile monthly spending.
• Provide back-up support for other members of Bloom’s administrative team.
• Resolve time-sensitive issues with a high degree of precision and exhibit strong organizational, written, and verbal communication skills.

Requirements

• Minimum 10 years of Executive Assistant experience supporting Vice-Presidents, preferably in a Sales/Marketing environment.
• College degree preferred.

Skills

• Must be able to multi-task and prioritize workload.
• Ability to speak clearly and succinctly relative to needs, questions, goals, etc.
• Must be direct in asking for clarification, guidance, or opinions of the executive to ensure deliverables are met on-time and on-target.
• Deep knowledge of MS Office Suite (Outlook, Word, Excel, and PowerPoint), videoconferencing tools, and ability to quickly learn new technologies.
• Understanding of MS SharePoint, MS Teams, Oracle, ADP, and Workday would be an added advantage.
• Project Management skills/ability to prioritize work and balance several work streams.
• Experience and confidence in independent problem resolution and decision-making.
• Strong interpersonal skills and good judgment.
• Exceptional ethical standards, empathy, sense of humor, and ability to work with diverse personalities.
• Reliable and accessible; available in the office during normal working hours and available during off hours, as required.
• Team player, compassionate, and excellent people skills.

Benefits

Bloom Energy is committed to supporting the well-being of our employees and their families. Our comprehensive benefits package for eligible employees includes:

• Competitive Medical, Dental, and Vision plans with a large employer contribution.
• 401(k) Retirement Plan with company match.
• Generous Mental Health Support services.
• Legal services.
• Virtual Physical Therapy access.
• Fertility & Family Forming benefits.

Pay

Salary Ranges: $100,000.00 - $144,000.00